VITA currently invoices its customers using two billing systems:
- Information technology financial management (ITFM) for comprehensive IT goods and services, miscellaneous services, voice and data network, and mainframe services
- Telecommunications expense (management) and billing solution (TEBS) for other telecommunications services
Access to historical billing data is also available. The systems are described in more detail, below.
Information Technology Financial Management (ITFM) Billing
For Bills Beginning July 1, 2019
VITA launched an IT financial management (ITFM) tool and all billing previously provided under VITA's comprehensive IT goods and services billing, miscellaneous services billing, and mainframe services billing categories is provided to customers in a new monthly, consolidated bill for IT services, within the ITFM system. This also includes all billing for managed routers, wide area network (WAN), unified communications as a service (UcaaS) and executive teleconferencing services previously provided in TEBS.
Access to ITFM can be requested by using the "Request Assistance" or "Create a ticket" links to notify the VITA Customer Care Center (VCCC). You may alternately email the services desk at email@example.com, or call the VCCC at (866) 637-8482.
Continued Access to Historical, Pre-July 1, 2019 Billing Data
VITA is no longer using the legacy systems previously employed to bill customers for services. However, customers who currently have access to the comprehensive IT goods and services and miscellaneous services bill data (via online billing or the bill browser) will continue to be able to access historical bill data through those methods.
Historical Comprehensive IT Goods and Services Billing Data, and Miscellaneous Services Billing Data
The online bill browser, where bills for comprehensive IT goods and services, and miscellaneous services were previously posted, will continue to retain VITA customer invoices generated prior to July 1, 2019. Current online bill browser users will continue to be able to access historical bills on the site. VITA will no longer be provisioning new access to the online bill browser. Customer organizations that no longer have a user with access to the online bill browser may request historical billing data by emailing firstname.lastname@example.org.
Historical Mainframe Services Billing Data
The SCCM system, where legacy bills for mainframe services billing were previously posted, was retired on March 1, 2020. Mainframe billing customers, who need an invoice dated before July 1, 2019, may request this historical billing data by emailing email@example.com.
Telecommunications Expense (Management) and Billing Solution (TEBS) Billing
TEBS is used for billing customers for all local telecommunications services, broadband, and non-executive telecommunication services. Billing for voice and data networking services previously provided in TEBS is now being generated in the ITFM system (please see above).
Historical invoice data for the above TEBS services, and for voice and data networking telecommunications services prior to July 1, 2019, remains available in TEBS. To learn more about TEBS, please visit the non-catalog services page, or contact firstname.lastname@example.org.