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E-Rate

E-Rate funding year 2021

The E-Rate program (i.e., Universal Service Schools and Libraries Program) allows schools and libraries to make purchases of Internet access, telecommunications services, and related equipment at significantly discounted rates (20% to 90%).

In order to apply for E-Rate discounts using VITA state master contracts, you should: 

  • Use the VITA FCC Form 470 (for those for which VITA filed one)
  • If you use VITA state master contracts for E-Rate, you do not have to do an FCC Form 470 and wait 28 days.  You can do a “mini-bid” and save time and resources. The mini-bid procedure is on the Virginia Department of Education E-Rate web page under Step 2.
  • File an FCC Form 471

VITA Contracts for E-Rate Eligible Services

VITA has pre-qualified some of its contracts (i.e., “state master contracts”) with a Form 470 so you don't have to file your own.  Such state master contracts include those for Category 1 services such as the VITAnet contracts (contract numbers VA-151028-CTL and VA-151028-MCI) and a number of Broadband Internet contracts; and several contracts for E-Rate “Category 2” services (a.k.a. “Internal Connections”) including wired and wireless networking equipment and cabling services. When you use VITA's Form 470 (numbers shown below) there is no need to wait 28 days to file your Form 471.

Several contracts for E-Rate Category 2 services (i.e. internal connections) include wired and wireless networking equipment, and cabling services. If filing using VITA's Form 470, there is no need to wait 28 days to file the Form 471. However, applicants using VITA's Form 470 numbers (shown below) should retain a copy of the contract in their documentation before filing a Form 471.

Category 1 services (Data transmission services and/or Internet access)

Below is a table of VITA's most popular contracts for E-Rate category 1 services and the information needed for block five on Form 471. This is followed by information on VITA’s popular broadband Internet and category 2 services contracts. Please note: there is no Form 470 on file for VITA’s contract for local telephone service from Verizon Virginia (VA-170929-VZVA) so any entity wishing to use it for E-Rate eligible services would need to file its own.

VITA's most popular E-Rate Category 1 services contracts
Contract descriptionVITAnet telecommunications & Network services 
(Replacement contracts for COVANET contract with Verizon business)
Categories Telecommunications services, Internet access, internal connections
ContractorCenturyLink Communications 
(FKA Qwest Communications)
Verizon Business Network Services 
(on behalf of MCI Communications)
SPIN 143001157 143001197
State master contract VA-151028-CTL VA-151028-MCI
Form 470 application number 887320001134227
Allowable contract date April 22, 2013
Award date October 28, 2015
Start date October 28, 2015
End date

NOTE:  VITA will exercise its option to renew these contracts until October of 2022 well in advance of the FY 2021 E-Rate “Filing Window.”

 October 27, 2021 (First optional renewal term) 

Four (4) additional one-year terms are also available. 
“Category 1” services are provided without minimum service terms.

Description VITANet – voice, data, video, and Internet network services and related, managed equipment; long distance voice services

VITA broadband Internet contracts

VITA filed FCC Form 470 #200000187 for the contracts listed below.  Even though the contracts currently expire on June 30, 2021, they also include multiple additional renewal periods and will be renewed through at least June 30, 2022 prior to the upcoming 2021 E-Rate “filing window” and are designed to be used for the upcoming 2021 funding year as explicitly described in the original RFP and resulting contracts”

Each supplier agrees to provide service at contract rates to Virginia government entities, including all public bodies.

Contract information page: Broadband Services contracts

Please contact VDOE E-Rate support at learninginfrastructure@doe.virginia.gov, or 804-786-9281, if you need additional guidance on VITA state master contracts for E-Rate Category 1 broadband for FY 2021.    

Below is a list of the suppliers and their SPINs (click on "contract information page" link above for detailed contract information, including supplier contacts):

Atlantic Broadband Enterprise, LLC 
Contract number: VA-191201-ABEL 
SPIN #:  143038643

BrightStar Communications, Inc. 
Contract number: VA-191201-BCI 
SPIN: 143048616

Citizens Telephone Cooperative 
Contract number: VA-191201-CTC 
SPIN: 143001405

Comcast Business Communications, LLC 
Contract number: VA-191201-CCBC 
SPIN: 143003990

Cox Virginia Telcom 
Contract number: VA-191201-CXCM 
SPIN#: 143000013

Crown Castle Fiber 
Contract number: VA-191201-CCF
SPIN#: 143005274

Eastern Shore of Virginia Broadband Authority (ESVBA) 
Contract number: VA-191201-ESVB 
SPIN #: 143033450

GCR Telecommunications, Inc. 
Contract number: VA-191201-GCR 
SPIN: 143030799

Granite Telecommunications, LLC 
Contract number: VA-191201-GT 
SPIN: 143025539

Hughes Network Systems 
Contract number: VA-191201-HNS 
SPIN: 143005653

Lumos Networks, Inc. 
Contract number: VA-191201-LN 
SPIN: 143003814

Mobile Satellite Tech 
Contract number: VA-191201-MST
SPIN: 143030540

RiverStreet Networks
Contract number: VA-191201-RSN
SPIN: 143048599

Shentel Communications LLC 
Contract number: VA-191201-SHEN 
SPIN: 143033621

Windstream Services, LLC 
Contract number: VA-191201-WS 
SPIN: 143030766

VITA networking equipment contracts

VITA filed FCC Form 470 #210000903 for a solicitation for networking products (e.g., “Internal Connections” and “Basic Maintenance of Internal Connections” including routers, switches, wireless networking components, etc.) that has not yet been awarded.   VITA expects to have contracts awarded for such products and have those contracts listed here soon.  VITA’s expectation is that those contracts will be awarded and provided here this winter, in plenty of time to allow schools to issue “mini-bids” for the E-Rate eligible services available thereon and award purchase orders for such services, all within the “filing window” for Funding Year 2021 (July 1, 2021 – June 30, 2022).

VITA statewide telecommunications cabling services contracts

VITA’s current telecommunications cabling services contracts will expire in March of 2021, making them invalid for use for E-Rate Funding Year 2021.   VITA expects to have replacement contracts for such services awarded and listed here soon.  VITA’s expectation is that those contracts will be awarded and provided here this winter in time to allow schools to issue “mini-bids” for the E-Rate eligible services available thereon and award purchase orders for such services, all within the “filing window” for Funding Year 2021 (July 1, 2021 – June 30, 2022).  However, VITA can’t be certain as to how early in the “filing window” such contracts will become available and encourages Virginia’s schools and libraries to consider other contracts for telecommunications cabling services if they feel the need to start the process earlier. 

References:

For additional information on VITA telecommunications and Internet services contact the VITA Customer Care Center at 1 (866) 637-8482 or vccc@vita.virginia.gov.