Procurement Tools

A repository (below) of user-friendly tools referenced in VITA's procurement policies and IT Procurement Manual. Users may customize these for their internal use as necessary to remove and replace references to VITA and SCM. For additional information, send an email to: scminfo@vita.virginia.gov.

FAQs Regarding Changes to Procurement Laws - Summarizes recent changes to Virginia's procurement laws.

• Contract Administration Checklist
• Negotiation Strategy and Risk Analysis Worksheet
• Statement of Work Template
• Statement of Work Change Order Template
• Performance Metrics Tool
• Guide to Commonwealth Expectations for Software License Agreements
• Reference Table of Special Terms and Conditions for IT Contracts
• Guidance on Source Code Escrow
• Special Terms and Conditions for Information Technology Goods and Services
• Commonwealth Security and Cloud Requirements for Solicitations and Contracts
  • ECOS Procedure Checklist for Cloud Solution Solicitations and Contracts
  • ECOS High Level Process and Oversight Touch Points
• VITA Procurement Approval Requirements and Processes Guide for Procurement Officers and Buyers

External Resources

• System for Award Management (SAM). Go to the federal SAM website.