What's new in procurement?
Welcome! Our newly refreshed announcements page offers relevant items of interest and newsworthy updates to procurement related topics. Below agencies will find a quick glance to recently awarded contracts and shifts in the industry that impact Virginia IT related projects.
Large Government Agencies (LGA) enterprise-wide volume discount program
VITA and Adobe worked together to enroll the Commonwealth of Virginia (COV) in the Adobe Large Government Agencies (LGA) program, which establishes an enterprise-wide volume discount. VITA was able to capture greater discounts by leveraging the volume of Adobe licenses across all COV public bodies (city, county and government agencies). Note: Adobe signature has not been evaluated by VITA to be approved for use by the executive branch. For more information about the program, please see the VITA and Adobe linked membership information.
Additional details are below in the new contract section. Please contact VITA procurement with any questions.
We’re keeping you updated on new contracts that were awarded.
For Amazon Web Services ("AWS") reseller award, the newly awarded contracts provide users the ability to acquire AWS products. Review the new AWS Resellers supplier awards.
For public safety video solutions award, provide users the ability to acquire body worn, in-car video and interrogation room cameras. Review the new public safety video solutions supplier awards.
Agencies must obtain the required approval of security exceptions and request ECOS oversight when utilizing statewide contracts.
Agencies using VITA statewide contracts for supplier-hosted (cloud) solutions must submit any required security exceptions via Archer to VITA security prior to the award of an order or statement of work (SOW). VITA does not handle the submission of security exceptions function for agencies. Security exceptions are highly confidential and may not be publicly disclosed. They will be provided to the requesting agency IT resource (AITR) or information security officer (ISO) via an encrypted email upon the agency’s request to the VITA ECOS team. Note: The name of the supplier and the application must be provided in the request email.
Agencies then must submit a service request for ECOS oversight via the VITA service portal immediately after award of its order or SOW.
When the security exceptions are not submitted and approved and/or ECOS oversight is not requested, it puts agencies out of compliance and may lead to security risks. The below resources help define cloud-based solutions and lay out the steps in the ECOS process, including the steps to follow for request for proposals (RFPs) with cloud-based solutions and how to award a cloud contract with or without an RFP.
Cloud Procurements and ECOS Process Video
Cloud Procurements and ECOS Process Transcript
Database 23c: New features to improve security and development webinar
Mythics, reseller for Oracle goods and services, will be hosting a webinar on January 16, 2024, from 2-3 p.m. Recently, Oracle released Database 23c with a host of new features and abilities. Erik Benner, VP of Enterprise Transformation at Mythics, is ready to guide users through this release and highlight latest features.
2022 - 2023 Awarded VITA Statewide Contracts
Oracle product reseller
The Oracle product reseller agreement replaces a former contract with the same supplier:
- Mythics, Inc., contract # VA-230503-MYTH
The newly awarded contract provides users the ability to acquire Oracle products including higher ed campus wide program licenses, Oracle Cloud Infrastructure (OCI) and all database, application and MySQL categories. Product discounts are tiered and will increase with greater bundled purchases.
For additional information on the awarded agreements, please utilize the provided link: Oracle Product Reseller
All contracts can be viewed and include a contact for more information. If you have questions about any of the above contracts, please contact VITA supply chain management.
Public safety video solutions
- Motorola Solutions, Inc., contract # VA-230420-MSI
- Axon Enterprises, Inc., contract #VA-230420-AXON
- Applied Technology Services, contract #VA-230420-ATS
- Mid-Atlantic Technology Services, contract #VA-230420-MATS
- Utility Associates, Inc., contract #VA-230420-UAI
The newly awarded contracts provide users the ability to acquire body worn, in-car video and interrogation room cameras, automated license plate readers and evidence footage software. Product discounts are tiered and will increase with greater bundled purchases.
For additional information on the awarded agreements, please utilize the provided link: Public Safety Video Solutions
All contracts can be viewed and include a contact for more information. If you have questions about any of the above contracts, please contact VITA supply chain management.
AWS reseller supplier award
- Daly Computers, Inc., contract #VA-230403-DALY
- Thundercat Technology, LLC, contract #VA-230403-TCTL
- World Wide Technology, LLC, contract #VA-230403-WWT
The newly awarded contracts provide users the ability to acquire AWS products. Product discounts are tiered and will increase with greater bundled purchases. Note: for executive branch agencies, public cloud services including AWS, will continue to be provided by VITA.
For additional information on the awarded agreements, please utilize the provided link: AWS Resellers
All contracts can be viewed and include a contact for more information. If you have questions about any of the above contracts, please contact VITA supply chain management.
The Commonwealth of Virginia (COV) is enrolled in the Adobe Large Government Agencies (LGA) program. The Adobe LGA program offers volume discount enterprise licensing, support and capabilities, along with the flexibility of Adobe's Value Incentive Plan (VIP) functionality. Note: Adobe signature has not been evaluated by VITA to be approved for use by the executive branch. If executive branch agencies have electronic signature needs, they are encouraged to look at VITA's electronic signature options in the VITA service catalog.
For more information about the program, please see the VITA and Adobe linked membership information.
Contract information
All public bodies procuring Adobe licenses through the VITA commercial-off-the-shelf (COTS) contracts will receive greater discounts on new and existing licenses, dependent upon the public body’s current discount tier. Agencies should confirm with the supplier that they link the VIP account number to VITA (VITA member ID 31000976). Please leverage the following VITA COTS suppliers for new purchases:
New contracts: eDiscovery services:
- Casepoint LLC, contract # VA-221206-CPL
- Contact Government Services LLC, contract # VA-221206-CGSL
- Everlaw Inc, contract # VA-221206-EI
- UnitedLex Corporation, contract # VA-221206-UNTC
The newly awarded contracts provide users the ability to acquire Software-as-a-Service (SaaS) eDiscovery document processing and services to support FOIA, litigation, and other records request and review needs.
Review the new contracts eDiscovery
All contracts can be viewed and include a contact for more information. If you have questions about any of the above contracts, please contact VITA supply chain management.
Apple reseller contracts:
- Insight Public Sector, contract # VA-221130-ISPI
- Mac Business Solutions, contract # VA-221130-MACB
The newly awarded contracts offer Apple’s complete line of products and services with the exception of the following goods:
- iPhones
- iTunes retail cards
- Apple devices sold with cellular services
- K-12 and Department of Education
Review the contracts for Apple Reseller
All contracts can be viewed and include a contact for more information. If you have questions about any of the above contracts, please contact VITA supply chain management.
Network infrastructure cabling contracts
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Multiple contracts awarded, Contract #VA-220218
These contracts provide competitive choices for authorized users to obtain standards-based network structured cabling systems, including in-building and outside plant, throughout the Commonwealth of Virginia. Multiple contracts were awarded in each of the nine service districts* to ensure statewide availability, coverage, choice and competition.
Each contract provides all labor, supervision, tools, materials, equipment, and testing as may be required to install structured cabling systems in compliance with current cabling standards. Contracts are available for use by all public bodies and includes private institutions of higher education. VITA highly recommends requesting quotes from multiple suppliers serving their work location’s service district to maximize competition.
Review the network infrastructure cabling contracts.
*More information about service districts and the specific localities located within each is available in the document titled: A-SCOPE - VITA STATEWIDE CABLING CONTRACTS.PDF. This document is available in the Files/Attachments on any of the individual contracts’ summary information pages at the bottom.
Microsoft ERP integration services:
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Accenture, LLP, Contract #VA-220601-ACCN
This new contract was awarded for Microsoft 365 integration services focusing on retail sales, ordering, warehousing, inventory and manufacturing environments. It provides users the ability to acquire integration services in addition to point of sale (POS) hardware such as handheld mobile POS tablets, thermal receipt printers, label printers, retail scanners and warehouse scanners. Users must acquire Microsoft 365 licenses via SHI’s Microsoft large account reseller (LAR) contract VA-200114-SHI.
Review the Accenture contract
Tips to quickly access contracts
To access only the contracts associated with a particular service district:
- go to the VITA Statewide Contracts search page
- enter the desired district name in the KEYWORD search box,
- click the Search Records The resulting list of contracts will only include those that offer services in the specified service district.
All contracts can be viewed and include a contact for more information. If you have questions about any of the above contracts, please contact VITA supply chain management.