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Announcements

What's new in procurement?

Welcome! Our newly refreshed announcements page offers relevant items of interest and newsworthy updates to procurement related topics. Below agencies will find a quick glance to recently awarded contracts and shifts in the industry that impact Virginia IT related projects. 

New training videos to clarify procurement submission and review processes

VITA procurement has developed three training videos to aid our customers in their understanding of the submission requirements and review process for major projects, cloud, and high-risk IT procurements. Each video is approximately eleven minutes in length. The training videos, which cover the topics below, and associated materials are now available on the VITA website:

  • VITA Review Process - Focuses on VITA’s delegated thresholds, the IT governance groups involved in the review process, submission requirements, and process steps for major projects, cloud, and high-risk IT procurements.
  • Cloud Procurements and the Enterprise Cloud Oversight Service (ECOS) Process - Defines cloud-based solutions and lays out the steps in the ECOS process including, the steps to follow for RFPs with cloud-based solutions and how to award a cloud contract with or without an RFP.
  • Performance Measures - Provides insight into drafting clear and distinct performance metrics, enforcement provisions, and remedies, including how they work together to make a strong contract. Also covers examples of compliant and noncompliant performance measures to help our customers when creating their contract performance measures. 

These training videos further VITA’s mission of being a customer focused technology partner by providing exceptional service and resources to support our customers and their business needs.

Learn more and view the videos

Save time and learn valuable information with VITA’s new high-risk solicitations and contracts webpage!

Looking for access to forms for high-risk solicitations and contracts?  Want information on developing performance metrics and enforcement provisions?  Wish you could save some time? If the answer is yes to any of the above, VITA’s  procurement team has you covered. In an effort to better serve our customer agencies, VITA has launched a new webpage to help agencies quickly and easily find answers they are looking for when preparing high-risk solicitations and contracts.

The new webpage includes frequently asked questions and a list of resources, including general information, tools, training videos and information on cloud procurements. These resources walk you through the preparation and review process for high-risk procurements.

Remember! Agencies should email scminfo@vita.virginia.gov to notify VITA of an upcoming high-risk procurement and to request assistance. We are also available if you have questions or need additional information. 

We invite you to visit the  and look around. The VITA procurement team is excited to support VITA’s vision of being Virginia’s most customer-focused technology partner to you, our customers!

IT Contingent Labor (ITCL) contract transition

The implementation project to transition to the Commonwealth's new IT contingent labor contract with CAI (Computer Aid, Inc.) remains on track to launch January 1, 2022.  

On Sept. 28, 2021, CAI hosted an agency contract overview webinar in which they provided an overview of the new contract, policy and process changes, key dates and transition tasks.

  • Although CAI is the current provider, there are activities required by agencies with current engagements to transition to the new contract. Transition activities began on Oct. 1, 2021, and will need to be completed prior to Dec. 31, 2021. CAI will be reaching out directly to all agencies with engaged contractors or SOWs to facilitate the transition.

The detailed timeline and transition activities are outlined in the presentation provided. Please refer to pages 10 and 11 for the transition timeline. The presentation can be accessed here

The recording of the webinar can be accessed here

Frequently asked questions are addressed here

If there are any questions, please contact VITA supply chain management.

We’re keeping you updated on new contracts that were awarded.

For network infrastructure cabling contracts, multiple new contracts were awarded in each of the nine service districts to ensure statewide availability, coverage, choice and competition. Review the new network infrastructure cabling contracts
 
For Microsoft 365 enterprise resource planning (ERP) integration services, a new contract was awarded to Accenture, LLP. Review the Accenture contract.
 
Learn more about these contracts and descriptions below in the Awarded Contracts

Agencies must obtain the required approval of security exceptions and request ECOS oversight when utilizing statewide contracts.

Agencies using VITA statewide contracts for supplier-hosted (cloud) solutions must submit any required security exceptions via Archer to VITA security prior to the award of an order or statement of work (SOW). VITA does not handle the submission of security exceptions function for agencies. Security exceptions are highly confidential and may not be publicly disclosed. They will be provided to the requesting agency IT resource (AITR) or information security officer (ISO) via an encrypted email upon the agency’s request to the VITA ECOS teamNote: The name of the supplier and the application must be provided in the request email.

Agencies then must submit a service request for ECOS oversight via the VITA service portal immediately after award of its order or SOW.  

When the security exceptions are not submitted and approved and/or ECOS oversight is not requested, it puts agencies out of compliance and may lead to security risks. The below resources help define cloud-based solutions and lay out the steps in the ECOS process, including the steps to follow for request for proposals (RFPs) with cloud-based solutions and how to award a cloud contract with or without an RFP. 

Video (YouTube)

Cloud procurements and ECOS process transcript  

2022 Awarded VITA Statewide Contracts

VITA statewide network infrastructure cabling contracts

Network infrastructure cabling contracts  

  • Multiple contracts awarded, Contract #VA-220218 

These contracts provide competitive choices for authorized users to obtain standards-based network structured cabling systems, including in-building and outside plant, throughout the Commonwealth of Virginia. Multiple contracts were awarded in each of the nine service districts* to ensure statewide availability, coverage, choice and competition. 

 

Each contract provides all labor, supervision, tools, materials, equipment, and testing as may be required to install structured cabling systems in compliance with current cabling standards. Contracts are available for use by all public bodies and includes private institutions of higher education that are listed here. VITA highly recommends requesting quotes from multiple suppliers serving their work location’s service district to maximize competition.   

 

Review the network infrastructure cabling contracts. 

 

*More information about service districts and the specific localities located within each is available in the document titled: A-SCOPE - VITA STATEWIDE CABLING CONTRACTS.PDF. This document is available in the Files/Attachments on any of the individual contracts’ summary information pages at the bottom. 

Microsoft 365 enterprise resource planning (ERP) integration services

Microsoft ERP integration services:

  • Accenture, LLP, Contract #VA-220601-ACCN

This new contract was awarded for Microsoft 365 integration services focusing on retail sales, ordering, warehousing, inventory and manufacturing environments. It provides users the ability to acquire integration services in addition to point of sale (POS) hardware such as handheld mobile POS tablets, thermal receipt printers, label printers, retail scanners and warehouse scanners. Users must acquire Microsoft 365 licenses via SHI’s Microsoft large account reseller (LAR) contract VA-200114-SHI. 

 

Review the Accenture contract 

 

Tips to quickly access contracts   

To access only the contracts associated with a particular service district:  

  • go to the VITA Statewide Contracts search page
  • enter the desired district name in the KEYWORD search box, 
  • click the Search Records The resulting list of contracts will only include those that offer services in the specified service district.  

All contracts can be viewed and include a contact for more information. If you have questions about any of the above contracts, please contact VITA supply chain management