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Announcements

Announcements

What's new in procurement?

Required vaccination reporting

On August 5, 2021, to ensure a safe workplace in light of COVID-19, Gov. Northam issued Executive Directive 18 (ED 18), concerning disclosure of vaccination status, testing, and masking.  A copy of ED 18 is available at https://www.governor.virginia.gov/media/governorvirginiagov/executive-actions/ED-18-Ensuring-a-Safe-Work-Place.pdf

On August 14, 2021, as directed in ED 18, the Department of Human Resource Management (DHRM) issued implementing policies, procedures, and guidance, which are available on the DHRM website at https://www.dhrm.virginia.gov/docs/default-source/covid-19/interim-guidance-on-ed-18-contract-workers-8-13-21-final.pdf.

As a supplier with a current state contract, you must comply with the foregoing for any personnel under the contract who work on-site or perform public-facing services on behalf of state agencies. As stated in the guidance, the supplier who holds the relevant state contract must provide a certification to the contracting agency of compliance with these requirements.

Contract awarded for IT contingent labor managed services provider

VITA has awarded a contract through a competitive procurement process for managed services provider (MSP) for the state’s IT contingent labor (ITCL) program. The contract has been awarded to Computer Aid, Inc. (CAI).

CAI is the state’s current MSP and has been providing management services to support recruiting and full lifecycle management activities for IT staffing and consulting needs of the Commonwealth for many years.

Although CAI is the current provider, there will still be activities required to transition to the new contract. These activities will be occurring during the second half of 2021 with a target “Go-Live” date of January 1, 2022 for the new contract.  Additional information about the transition timeline and activities will be provided as soon as implementation plans are finalized.

Learn more about the ITCL program

If there are any questions, please contact VITA supply chain management.   

Verizon Wireless Jetpack recall

Verizon Wireless has recalled the Jetpack MH-900L, MH-900LS and MH-900LPP due to reports of some battery issues that can result in fire. Although VITA no longer offers this Jetpack, there have been a number of these units purchased by customers in the past. No other models of the Jetpack are affected by the recall.
 
VITA is working with Verizon Wireless to determine how many of these Jetpacks are in use by VITA customers. The affected units will be replaced without charge and VITA and Verizon Wireless will communicate the procedure for a replacement once a process is in place. If an agency cannot wait for a replacement an order can be placed through TEBS; however, the agency will incur a charge for devices ordered outside of the recall process. To get a free replacement, agencies will need to wait for the official replacement process. Please note: Model 900 Jetpacks will need to be returned to Verizon Wireless, regardless of whether a replacement product has been acquired.
 
Verizon Wireless has pushed out an update that reduces the probability that the affected models will overcharge, overheat and cause a fire. Units that have the new update can be identified by a scrolling IMEI number across the screen. Until the units are replaced, if you continue to use the Jetpack 900, unplug it when you are not using it and keep it away from flammable material. If the battery shows signs of swelling do not plug the device in and do not use it.
 
Additional information will be communicated as soon as it is made available.  If you have additional questions, please email SCMInfo@vita.virginia.gov.

End of VITA's Sprint contract

On April 1, 2020, T-Mobile completed the acquisition of Sprint Solutions. VITA's contract for Sprint rate plans was extended through June 30, 2021, in order to facilitate a transition from Sprint-branded rate plans to T-Mobile.

If your agency is a user of Sprint Wireless services, please convert your current Sprint users to T-Mobile as soon as you can. There should be no change in your service coverage and services may actually improve as a result. Agencies may find that some older phones and equipment may not be T-Mobile-compatible and will need to be replaced. You can work with the Sprint/T-Mobile state account representative Michael Girardi, to determine what the impact to your users will be and if an existing device will need to be replaced. If agencies do not complete the transition by June 30, there is a remote possibility that they could lose service on affected devices since the contract does not provide for continuation of Sprint services past that date.

Wireless services: Virtual/distance learning program

VITA is offering new virtual/distance learning-specific wireless rate plans to VA school systems. The plans provide 4G/LTE high-speed internet access wherever it is available in the Commonwealth and are “unlimited.” The wireless carriers participating are: AT&T, Sprint/T-Mobile and US Cellular. All of the distance learning rate plans include content filtering that is compliant with the Children’s Internet Protection Act (CIPA).

These plans contain more guaranteed high-speed data than normal government plans and were established to provide Virginia schools (primarily K-12) the ability to acquire and distribute wireless devices to students who lack adequate access to the Internet and who need to participate in virtual learning activities. Depending on the wireless carrier, school systems will save more than 50% off of the normal government rate plan. 

View the updated Authority & Delegation policy

Effective July 1, 2020, VITA is raising its standing procurement delegation to $250,000 for information technology goods and services. This step simplifies VITA’s governance requirements by aligning it with VITA’s requirement that all IT investments of $250,000 or more be submitted for CIO approval through the procurement governance review (PGR) process. Delegated authority for both cloud and infrastructure services remains at $0.