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What's new in procurement?

Welcome! Our newly refreshed announcements page offers relevant items of interest and newsworthy updates to procurement related topics. Below agencies will find a quick glance to recently awarded contracts and shifts in the industry that impact Virginia IT related projects. 

New training videos to clarify procurement submission and review processes

VITA procurement has developed three training videos to aid our customers in their understanding of the submission requirements and review process for major projects, cloud, and high-risk IT procurements. Each video is approximately eleven minutes in length. The training videos, which cover the topics below, and associated materials are now available on the VITA website:

  • VITA Review Process - Focuses on VITA’s delegated thresholds, the IT governance groups involved in the review process, submission requirements, and process steps for major projects, cloud, and high-risk IT procurements.
  • Cloud Procurements and the Enterprise Cloud Oversight Service (ECOS) Process - Defines cloud-based solutions and lays out the steps in the ECOS process including, the steps to follow for RFPs with cloud-based solutions and how to award a cloud contract with or without an RFP.
  • Performance Measures - Provides insight into drafting clear and distinct performance metrics, enforcement provisions, and remedies, including how they work together to make a strong contract. Also covers examples of compliant and noncompliant performance measures to help our customers when creating their contract performance measures. 

These training videos further VITA’s mission of being a customer focused technology partner by providing exceptional service and resources to support our customers and their business needs.

Learn more and view the videos

Save time and learn valuable information with VITA’s new high-risk solicitations and contracts webpage!

Looking for access to forms for high-risk solicitations and contracts?  Want information on developing performance metrics and enforcement provisions?  Wish you could save some time? If the answer is yes to any of the above, VITA’s  procurement team has you covered. In an effort to better serve our customer agencies, VITA has launched a new webpage to help agencies quickly and easily find answers they are looking for when preparing high-risk solicitations and contracts.

The new webpage includes frequently asked questions and a list of resources, including general information, tools, training videos and information on cloud procurements. These resources walk you through the preparation and review process for high-risk procurements.

Remember! Agencies should email to notify VITA of an upcoming high-risk procurement and to request assistance. We are also available if you have questions or need additional information. 

We invite you to visit the  and look around. The VITA procurement team is excited to support VITA’s vision of being Virginia’s most customer-focused technology partner to you, our customers!

IT Contingent Labor (ITCL) contract transition

The implementation project to transition to the Commonwealth's new IT contingent labor contract with CAI (Computer Aid, Inc.) remains on track to launch January 1, 2022.  

On Sept. 28, 2021, CAI hosted an agency contract overview webinar in which they provided an overview of the new contract, policy and process changes, key dates and transition tasks.

  • Although CAI is the current provider, there are activities required by agencies with current engagements to transition to the new contract. Transition activities began on Oct. 1, 2021, and will need to be completed prior to Dec. 31, 2021. CAI will be reaching out directly to all agencies with engaged contractors or SOWs to facilitate the transition.

The detailed timeline and transition activities are outlined in the presentation provided. Please refer to pages 10 and 11 for the transition timeline. The presentation can be accessed here

The recording of the webinar can be accessed here

Frequently asked questions are addressed here

If there are any questions, please contact VITA supply chain management.

We’re keeping you updated on new contracts that were awarded.

For content management software (CMS), new contracts were awarded to TerminalFour (t4), Forum One (Drupal) and Triad Technology Partners (Adobe Experience Manager). Review the new CMS contracts
For IBM reseller software/services, new contracts were awarded to CAS Severn, Software Productivity Strategists Inc., and Triad Technology Partners. Review the IBM reseller software/services contracts.
Learn more about these contracts and descriptions below in the Awarded Contracts

Wireless services: Virtual/distance learning program

VITA is offering new virtual/distance learning-specific wireless rate plans to VA school systems. The plans provide 4G/LTE high-speed internet access wherever it is available in the Commonwealth and are “unlimited.” The wireless carriers participating are: AT&T, Sprint/T-Mobile and US Cellular. All of the distance learning rate plans include content filtering that is compliant with the Children’s Internet Protection Act (CIPA).

These plans contain more guaranteed high-speed data than normal government plans and were established to provide Virginia schools (primarily K-12) the ability to acquire and distribute wireless devices to students who lack adequate access to the Internet and who need to participate in virtual learning activities. Depending on the wireless carrier, school systems will save more than 50% off of the normal government rate plan. 

Q1 2022 Awarded VITA Statewide Contracts

Content Management Software (CMS) - New contracts were awarded on February 18

Content Management Software (CMS): 

  • TerminalFour (t4), Contract #VA-220217-TFI
  • Forum One (Drupal), Contract #VA-220217-FO (Small business)
  • Triad Technology Partners (Adobe Experience Manager), Contract #VA-220217-TTP (Small, woman-owned)  

These contracts are a new offering that gives agencies choices of multiple CMS offerings. The contract was written to cater to many agency situations, whether you have a fully capable staff of web developers that just need a CMS option, or if you are a single website administrator who needs full-service options. Pick the software you like best first (agency preference), then choose options to customize the fit to your agency such as design, development and training help. The pricing structure was developed with all three suppliers to work for all agencies, based on the overall size of the website approach.  

Highlights of what is included: 

  • Cloud hosting (SEC525 compliant and enterprise cloud oversight service (ECOS) approved)
  • Professional services
  • Enhanced security services
  • Search application programming interface (API) integration
  • Training - developer and end user 

 Review the new CMS contracts

IBM Reseller Software/Services - New contracts were awarded on March 2

IBM Reseller Software/Services:

  • CAS Severn, Contract #VA-220218-CASS (Small business)
  • Software Productivity Strategists Inc., Contract #VA-220218-SPSI (Minority-owned, small business)
  • Triad Technology Partners, Contract #VA-220218-TTP (Small business, woman-owned)  

These new contracts provide users the ability to acquire IBM software, IBM software appliances and maintenance on new installations and current IBM systems. Additionally, users can acquire services such as implementation/integration services and design services. These new contracts replace the previous VA-150826 contracts.

Review the IBM Reseller Software/Services contracts 

All contracts can be viewed and include a contact for more information. If you have questions about any of the above contracts, please contact VITA supply chain management