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What happens after VITA reviews my solicitation and contract?

  • Once your agency’s IT resource (AITR) submits a request for a high-risk IT solicitation or contract review, VITA procurement (supply chain management) will review your high-risk IT solicitation or contract documents and associated appendices or exhibits within the allotted thirty (30) business day timeframe. We will evaluate whether your solicitation or contract meets the requirements of the high-risk statute (see § 2.2-4303.01 of the Code of Virginia) and will make comments, redlines and suggestions indicating how your agency can bring the documents into compliance with code requirements, if changes are needed. A VITA procurement team member will then reach out and schedule a time to review the comments, redlines and suggestions with you and address any questions you may have.

    Following this discussion, your solicitation or contract will be returned to you for revisions. In the event your solicitation or contract is out of compliance with the high-risk statute, you will be required to make the necessary revisions to bring the solicitation or contract into compliance. You will then resubmit your revised solicitation or contract for a follow-up review with VITA to ensure the Code of Virginia requirements for high-risk solicitations and contracts have been met.

  • After VITA procurement determines the necessary revisions have been addressed, all other review processes are complete, and you have provided VITA with your OAG’s final high-risk approval letter, we will send a formal letter to the chief information officer (CIO) of the Commonwealth of Virginia indicating our recommendation to approve the high-risk IT solicitation for release or the contract for award. This approval process is completed in conjunction with VITA’s project management division (PMD). Your agency will receive formal Commonwealth CIO approval, in the form of a letter, from your agency’s PMD contact. Your agency may not release a solicitation or award a contract prior to receiving approval from the Commonwealth CIO.
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