Chapter 29 - Award and Post-Award of IT Contracts

Item 

Date 

Initials 

PGR document (if applicable) 

Approval from CIO (as required) 

Justification to issue (RFP) 

Final draft of solicitation and contract template(s) 

Evaluation Criteria/weights 

Public notice of solicitation (State agencies must post in eVA and, if desired, a newspaper of general circulation. Localities are encouraged to post in eVA and must do so if they elect not to publish in a newspaper of general circulation in their area). 

List of SWAM suppliers solicited 

Amendments (if posted) 

Supplier Q & A (if posted) 

Pre-bid or Pre-proposal attendees 

Recording from Pre-bid (proposal) conference (if avail) 

List of suppliers submitting responses to solicitation 

Instructions to Evaluation Team (including non- disclosure agreement) 

Consensus evaluation form(s) 

Evaluation Team Report 

Check for Federal debarment. Print EPLS (https://sam.gov/). 

Check Virginia tax status: (Irms.Support@Tax.Virginia.Gov) 

Check for Virginia debarment: https://logi.cgieva.com/External/rdPage.aspx?rdReport=Public.Reports.Report9020_Data  

Validate SCC identification no. for supplier authorization to transact business in the Commonwealth (https://www.scc.virginia.gov/businesses/) 

Validate Supplier’s products or services are not included on the U.S. Homeland Security prohibition list. (Check with VITA Security if needed.) 

Validate supplier eVA registration 

If this is a Cloud procurement, validate that the required ECOS Security Assessment has been approved or requires contractual requirements or security exceptions. 

Notice of Award 

Final Contract (will go to contract file)