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Chapter 16 - Sole Source IT Procurements

16.7 How to complete the sole source procurement file

An executed contract and/or eVA-issue purchase order is required for sole source purchases. The procurement file for sole source procurements over $10,000 should contain the following documentation to support the sole source contract award:

  • Written quote from offeror
  • Sole Source Procurement Approval Request Form (Appendix A)
  • Price Reasonableness Determination Form (Appendix B)
  • Written negotiations documentation
  • Written award notice
  • Documentation of public posting of sole source award in a newspaper of general circulation, if any.
  • Copy of eVA posting.
  • Executed contract, if applicable, and copy of eVA purchase order.

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