11.6 Key steps and milestones of IT procurement planning
11.6.1 Define business objectives
Step |
Action |
1. |
Define scope and conditions of acceptance. The desired outcome of the objective is a clearly defined statement of the business problem(s) and the need(s) being procured, including the current technology and user environments.
|
2. |
Prepare market analysis to gain awareness of products/services/solutions readily available in the marketplace for purchase. |
3. |
Perform a "make vs. buy" analysis. |
4. |
Estimate investment costs: set established cost goals for the project and the rationale supporting them; discuss related cost concepts to be employed, including, when appropriate:
|
5. |
Create procurement project team. |
6. |
Define and assign team member roles and responsibilities. |
7. |
Develop a project plan/schedule. |
8. |
Discuss technical, cost and schedule risks and describe efforts to reduce risks and consequences of failure to achieve goals. |
9. |
Discuss any special security, data and/or confidentiality needs (i.e., HIPAA, VITA Security or Enterprise Solutions and Governance, SAS 70 audits, etc.). |
10. |
Address protections and remedies such as payment holdbacks, performance bonds, warranty provisions, liquidated damages provisions, intellectual property or insurance (i.e., errors and omissions, cyber security) requirements. |
11. |
Commit to the source-selection objectives for the procurement including the timing for submission and evaluation of proposals and the relationship of evaluation factors to the agency business needs. |
12. |
Prepare statement of objectives for the business owner/steering committee, if appropriate, and obtain business owner sign-off. |
Search the manual by key words or common terms.