What items does VITA procurement review?
VITA will review, and your high-risk IT solicitation must contain:
- Distinct and measurable performance metrics and clear enforcement provisions, including remedies or incentives to be used in the event contract performance metrics or other provisions are not met. These should be incorporated in the contract that is attached to the request for proposal (RFP) and must be incorporated in the contract prior to award. The performance metrics and enforcement provisions provide a service level baseline from which to negotiate with suppliers to the benefit of your agency. For guidance on performance metrics, see Performance Metrics Tool and the performance measures training video. If you need additional assistance, please email VITA procurement at scminfo@vita.virginia.gov.
- Appropriate terms and conditions that comply with applicable state law and policy. We recommend using VITA’s templates to ensure the appropriate IT and other terms and conditions are included.
- Terms should not be duplicative or conflicting within the body of the solicitation.
VITA will review, and your high-risk IT contract must contain:
- Appropriate contractual terms, including terms that comply with applicable Virginia law and policy. We recommend using VITA’s templates to ensure the appropriate IT and other terms and conditions are included.
- Distinct and measurable performance metrics and clear enforcement provisions, including remedies or incentives to be used in the event contract performance metrics or other provisions are not met.
- Terms should not be duplicative or conflicting within the body of the contract.
NOTE: In the case of contracts, it is important that your agency send VITA and the OAG the most current, redlined version of the high-risk contract in order for VITA and the OAG to determine the appropriateness and legality of the supplier's and agency's redlines to the original document(s).