There are circumstances where competitive procurements are not practical, when only one supplier is available or when an emergency procurement exists. An overview of when to use non-competitive procurement methods is outlined below.
Method
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When to use
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Where to learn more
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Sole source procurements
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- There is only one solution practicably available
- Product or service is only practicably available from a single supplier
- Total value of the IT procurement exceeds $10,000
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Chapter 16
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Emergency procurements
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- There is a serious or urgent situation requiring immediate action to protect persons or property.
- Utilize competition to the extent practicable
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Chapter 17
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Joint and Cooperative procurements (including GSA)
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- Can provide expedited acquisition
- Other public body’s contract must have been jointly and cooperatively procured and allow for purchase by other public bodies
- Contract was solicited “on behalf of other public bodies”
- Item is not available on an existing statewide contract or available through a DSBSD-certified small business
- Supplier must agree to all of VITA’s standard terms and conditions
- Requires CIO approval
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Chapter 20
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