COV Apps

COV Apps helps agencies achieve business outcomes by offering secure, integrated and pre-approved solutions and tools.

How does COV Apps help our customers?

Within COV Apps, forms will have automated workflow, notifications to facilitate the processing of forms and real-time visibility into where forms are in the process.

COV Apps offerings - Streamline state employee forms through workflow automation.

The overall automated forms initiative will:

• Standardize key business functions across the Commonwealth
• Provide valuable data for metrics that can be analyzed in real time
• Save agencies time spent creating and maintaining their own forms and processes
• Provides visibility throughout the process

This digital solution will be available for use by all executive branch agencies and aims to create efficiency and cost savings.

Telework form - VITA has embarked on a project to centralize and automate forms used by all executive branches. The first form to be converted in this initiative is a collaboration with the Department of Human Resource Management (DHRM) to automate the state employee telework form. The telework form is used by classified employees subject to the state telework policy.

DHRM has provided interim guidance on the COV Application- Telework Agreement.

For historical reference to job aides and tutorials visit Telework forms Tutorials.

The Telework application is located here. 

Pay Action Worksheet (PAW) - Pay action application developed in partnership with VITA to replace the paper-driven Pay Action Worksheet (PAW) process. To find more about the policies that support a PAW, refer to the DHRM Policy page which includes the DHRM compensation policy and related policies. All policy questions related to processing a PAW should be directed to your HR team or emailed to compensation@dhrm.virginia.gov. 

Tutorials and how to get started using the PAW application can be found here! Contact covapps@vita.virginia.gov for agency set up. 

The PAW application is located here.

Commonwealth of Virginia Campaign (CVC) Payroll Pledge Application – The CVC payroll pledge application provides the capability for employees who have records in Cardinal, during the CVC campaign (October - December), to pledge an amount to an approved charitable organization. Look for communications regarding this access to this function during the CVC campaign.

CVC Application will be available annually October through December.

Offboarding – An initial offering providing agencies a checklist for managers and agency HR representatives a base offboarding checklist for departing employees that can be configured for each agency at set up. To be set up with the offboarding application, please contact covapps@vita.virginia.gov.   

The offboarding application is located here.

PerForms program update

For historical job aid and tutorials visit PerForms Tutorials.