Client Devices, Peripherals, Storage and Servers Contracts
Overview
VITA’s statewide contracts under the VA-251101 series offer client devices, peripherals, storage and servers (other hardware products such as Apple hardware, A/V, print, network equipment and cabling are available under separate contracts). VITA’s statewide hardware and peripherals contracts reflect a modernized sourcing approach with contracts established directly between VITA and the original equipment manufacturers (OEMs) while enabling the OEM’s vetted channel partners to participate as certified partners.
This model strengthens competition, simplifies purchasing and supports the Commonwealth of Virginia’s (COV) commitment to supplier diversity and responsible procurement.
Together, these improvements ensure the Commonwealth receives the best technology value while strengthening Virginia’s diverse supplier community.
What’s new?
VITA historically established contracts with both OEMs and resellers which resulted in pricing discrepancies. Under the new model:
- OEM-direct contracting improves pricing consistency
- Contract discounts are improved across OEMs and their certified partners
- Expanded participation opportunities for small, minority and women-owned (SWaM) certified firms
- Simplified purchasing through eVA
- Improved purchasing transparency and data visibility
Suppliers
The following suppliers have been awarded a contract:
Client Devices and Peripherals
- Dell (VA-251101-DELL)
- HP (VA-251101-HP)
- Lenovo US (VA-251101-LEN)
- Panasonic (VA-251101-PCNA)
Storage and Servers
- Dell (VA-251101-DELL)
- HPE (VA-251101-HPE)
- Lenovo Global (VA-251101-LGT)
- Nfina (VA-251101-NFIT)
- Pure Storage (VA-251101-PURE)
OEMs guarantee contract discounts from their manufacturer list pricing and extend those same discounts to their certified partners. This means authorized users may purchase from the OEM directly, or an approved certified partner, and receive the same contract pricing or better. This model creates:
- Transparent and consistent pricing
- Fair competition among certified partners
- Improved savings for the Commonwealth
Authorized users no longer need to determine which reseller offers the highest discount. The contract structure ensures competitive pricing from the start.
For more information
For IT hardware contracts questions and assistance, please contact the VITA staff listed below.
Primary point of contact:
Larry White, Contract Manager – IT Hardware and Public Safety
larry.white@vita.virginia.gov
Frequently Asked Questions
The VA-251101 contracts allow for the purchase of client devices (laptops, desktops, tablets and rugged devices), peripherals, servers, storage devices and services associated with these IT hardware devices. Separate contracts are available for other hardware products, such as Apple hardware, A/V, print, network equipment and network cabling.
As defined by Code § 2.2-4301 and referenced by Code §§ 2.2- 4304 and 2.2—2012, all public bodies, including VITA, are authorized to use this contract. Authorized users include private institutions of higher education that are listed at https://cicv.org/colleges/.
To ensure consistent pricing, simplify procurement and expand SWaM participation.
You can find contract details in the VITA Statewide Contract Search portal and eVA.
In the VITA Statewide Contract Search portal, enter one of the eight contract numbers below in the VITA CONTRACT NUMBER (#) field or search by VITA CONTRACT CATEGORY:
- VA-251101-DELL
- VA-251101-HP
- VA-251101-HPE
- VA-251101-LEN
- VA-251101-LGT
- VA-251101-NFIT
- VA-251101-PCNA
- VA-251101-PRST
In eVA, you can
- Hover over Contracts at the top.
- Click on Browse Contracts in the drop-down and enter the contract number or Unique Identifier in the Keywords section.
- Click on Search.
A vetted participant in the original equipment manufacturers (OEMs) channel program, approved under the contract and listed in Exhibit E.
Exhibit E contains a list of all approved certified partners for the selected OEM. Within Exhibit E, you will find the following tabs: “eVA Purchasing Instructions” and “Certified Partners.” Within the “Certified Partners” tab, you will find the name of the certified partner, SWaM status, products sold by the certified partner, primary contact, contact phone, contact email, partner URL and unique identifier.
Exhibit E is found on the VITA Statewide Contract Search portal under the OEM’s contract number (i.e., VA-251101-Dell). Then scroll down to the View File portion and click on Exhibit E CERTIFIED PARTNERS – PUBLIC.xlsx).
You can buy from either a original equipment manufacturers (OEMs) or a certified partner. Choose based on service, relationship or small, minority- and women-owned (SWaM) goals. Pricing will be consistent.
See Exhibit E – Certified Partners and locate them in eVA using their unique identifier.
Exhibit E lists all approved certified partners for the selected original equipment manufacturer (OEM). Within Exhibit E, you will find the following tabs: eVA Purchasing Instructions and Certified Partners. Within the “Certified Partners” tab, you will find the name of the certified partner, SWaM status, products sold by the certified partner, primary contact, contact phone, contact email, partner URL and unique identifier.
Exhibit E is found on the VITA Statewide Contract Search portal under the OEM’s contract number (i.e., VA-251101-Dell). Then scroll down to the View File portion and click on Exhibit E CERTIFIED PARTNERS – PUBLIC.xls.
Many are small and micro SWaM-certified suppliers, helping agencies meet SWaM goals.
Client devices, servers, storage, peripherals, e-sports, accessories, spare parts and services.
Yes, requesting quotes from multiple sources is recommended to ensure the best configuration and solution, as well as ensures competitive pricing.
No, original equipment manufacturers (OEMs) guarantee a price discount and extend it to certified partners.
All executive branch agencies must place orders through eVA.
Non-executive branch agencies, localities and other authorized users may use eVA or the traditional quote and purchase order (PO) method used by your procurement department.