Procurement Policies

The policy documents and forms below pertain to specific procurement methods and ordering of information technology goods and services by VITA. Contact scminfo@vita.virginia.gov for additional information regarding your procurement request. 

• Authority & Delegation - Provides basic information about purchasing an IT good or service
• VITA SCM Memo EU Data Privacy
• Small Purchase Policy - Provides an overview of VITA's small purchase policy
• Joint and Cooperative Procurement (including GSA) - Explains the policy for the use of cooperative procurement agreements
  • How to Get an IT Joint and Cooperative Procurement Approved
  • IT Joint and Cooperative Procurement Approval Request Form - Use this form to request the use of a cooperative procurement agreement
• Sole Source Procurement Policy - Defines sole source procurements and provides details about the justification and approval processes
  • How to Get an IT Sole Source Procurement Approved
  • Sole Source Procurement Approval Request Form - Use this form to request a sole source procurement
• Emergency Procurement Policy - Covers policies for the procurement of IT goods and services in an emergency situation
  • Emergency Procurement Notification Form
• IT Procurement Policy for Enhancing Opportunities for Small, Women-and Minority-Owned Businesses - Guidelines designed to enhance opportunities for small, women-and minority-owned IT and telecommunications businesses
  • Supplier Procurement Subcontracting Plan

Summary of VITA's Procurement Delegation and Where to Submit Forms for Approval

Provides information on the PGR (formerly APR) review process, including for goods and services over $250k.  

VITA's IT Goods and Services List (Infrastructure/Non-infrastructure)

A detailed spreadsheet of the IT good and services and if they are in-scope to VITA.