Overview
VITA Supply Chain Management (SCM) manages the Information Technology Contingent Labor (ITCL) Program to provide an efficient and effective solution for public bodies to access quality IT contingent labor resources. The ITCL Program is mandatory for executive branch agencies. Contingent labor refers to workers hired on a temporary or project-based basis. They are not permanent employees and are brought in to fill specific needs for a limited time.
Staff Augmentation and Statement of Work
The ITCL Program provides two types of contingent labor:
- Staff augmentation: Temporary IT contractors provided by staffing agencies to supplement internal agency staff and covering a broad range of services with 50+ IT job titles available at varying degrees of experience. Each job title has a Not To Exceed hourly billing rate based on the latest market conditions in Virginia’s two major economic zones.
- Statement of work (SOW): Fixed-price projects, not to exceed $3 million, in one of 15 specialty areas provided by consulting firms and paid when deliverables are accepted by the agency.
User Resources
The ITCL policy, information about staff augmentation and statements of work (SOWs), and the CAI contract and related documents can be found below.
Document Library
VITA ITCL Policy (Effective Oct. 26, 2023, for implementation Jan. 1, 2024)
ITCL Program Policy Revision Slide Deck (May 1, 2024)
ITCL Exception Form for Executive Branch Agencies
To complete the form above as a fillable PDF, please download and fill it out in the Adobe Acrobat application. It will not work as a fillable PDF from the web version of Adobe.
Document Library
Statement of Requirements (SOR) Template (for all SOWs other than O & M and IV & V projects)
SOR/SOW Change Request Template
Statement of Work Project Categories (specialty areas)
Independent Verification and Validation (IV & V)
SOR Attachment 1: IV & V Mandatory Review Areas
SOR Attachment 2: IV & V Review Areas and Task Items
SOR Attachment 3: IV & V Sample Report Review Template
Statement of work information: Operations and maintenance (O&M)
O&M Frequently Asked Questions
Operations and Maintenance (O&M) Statement of Requirements Template
Document Library
CAI contract
ITCL Contingent Labor Managed Services Provider (Computer Aid, Inc.)
CAI supplier website
CAI's supplier website for Virginia's IT contingent labor contact - This website includes a link to the current list of CAI-approved SOW suppliers by project categories/specialty areas.
Computer Aid, Inc. as MSP
VITA contracts with Computer Aid, Inc. (CAI) as the managed service provider (MSP) of the ITCL program. In its role as MSP, CAI provides services to agencies such as:
- Agency consultation
- Vendor Management System (VMS)
- Talent acquisition
- Statement of requirements (SOR) and SOW evaluation
- Vendor management
- Compliance and risk management
- On-boarding and off-boarding
- Invoice processing
- Time and expense management
- Performance management
- Response management and issue resolution
- Reporting and analytics
- Help desk support
- Mentoring and training
As MSP, CAI serves as the prime contractor on all staff augmentation and SOW engagements. In turn, CAI subcontracts the work to its subcontractor network. CAI maintains a large subcontractor network to deliver staff augmentation and SOW work.
Whom Can I Contact for Help?
For CAI questions and assistance, please contact:
CAI Program Manager
Christy Butcher
(804) 334-2894
Christy.Butcher@cai.io
For help with VMS technical issues, timesheets, reporting requests and invoicing, please contact:
CAI Help Desk
vaitcl.help@cai.io or (888) 824-8111
For CAI contract, program, and policy questions and assistance, please contact:
VITA ITCL Program Manager
Diane Horvath
(804) 418-0472
diane.horvath@vita.virginia.gov or scminfo@vita.virginia.gov