11.6 Key steps and milestones of IT procurement planning
11.6.3 Issue and conduct solicitation
|
Step |
Action |
|
1. |
Issue an RFP or IFB and fulfill all VPPA posting requirements. |
|
2. |
Answer questions received from suppliers in a public forum/posting. |
|
3. |
Receive bids/proposals. |
|
4. |
Facilitate collaborative team evaluation of bids/proposals. |
|
5. |
Evaluate and score each proposal received. |
|
6. |
Perform a price or cost analysis. |
|
7. |
Recommend top supplier(s). |
|
8. |
Negotiate contract(s). |
|
9. |
Prepare procurement files and award/post contract. |
|
10. |
Brief business owner/steering committee (as applicable), contract manager and de-brief team for solicitation closeout. |
|
11. |
Archive solicitation documents and procurement files. |
|
12 |
Conduct post-award orientation meeting with supplier and key stakeholders. |
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