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VITA's Supply Chain Management (SCM) is the Commonwealth of Virginia's Information Technology (IT) procurement and sourcing hub. If we were to overly simplify our mission, we would say we strive to consolidate and leverage the Commonwealth's buying power. And, if provided for in the solicitation or contract, all public bodies can utilize statewide contracts developed by VITA.
SCM's procurement professionals are committed to developing value-driven IT contracts that enable users of these contracts to benefit their organizations and the citizens of the Commonwealth of Virginia. Our services include:
All public bodies can utilize statewide contracts developed by VITA, if provided for in the solicitation or contract.
There are some very obvious advantages of using the VITA IT contracts.
Supply Chain Management Policies, Forms, Tools, and ITPM: BUY IT Manual, updated
VITA establishes policies, forms, tools and procedures that must be followed by executive branch agencies when conducting information technology procurements. VITA's Supply Chain Management's has updated their policies, forms, tools, and ITPM: BUY IT Manual, as a result of legislation and/or Executive Orders that impact information technology procurement. Please read through these documents to be familiar with these updates by visiting the Supply Chain Policies and Forms website at: https://www.vita.virginia.gov/supply-chain/scm-policies-forms/
Online IT procurement manual, BUY IT, updated
VITA has upgraded its online information technology procurement manual, BUY IT, by providing an index to search by keywords or common terms. A separate BUY IT search form is also available for keyed entries.
BUY IT content is based on statutory requirements from the Virginia Public Procurement Act, VITA's procurement policies, best IT procurement practices and current legislative updates that impact VITA.
Please share this update with your staff members who use the manual.
Thank you to Carlotta Kelly and Michael Treagy for their work on this enhancement. If you have questions please contact firstname.lastname@example.org.
The EU Data Privacy Memo
On May 25, 2018, the European Union’s (EU) Regulation 2016/679 – “General Data Protection Regulation” (GDPR) governing the processing of personal data took effect. The GDPR replaces the 20-year old EU Directive 96/46/EC. The purpose of the GDPR is to modernize and clarify data protection rules and to provide for a single set of uniform rules governing data protection across all EU member states. The GDPR is expected to become effective in all EU member states in mid-July 2018. Please access the EU Data Privacy Memo.
ProcureCon ASIA 2018 expo
ProcureCon ASIA 2018 Industry Day & Match Maker event will be held on Thursday, May 24, at the Jefferson Hotel in Richmond, VA from 9 a.m. – 3:30 p.m. ProcureCon is the largest Asian American procurement conference in Virginia connecting commercial and government agencies to Asian American businesses and those wishing to do business with them to create wealth and quality jobs for Virginia.
The IT Joint and Cooperative Procurement Approval Request Form and the IT Goods and Services Sole Source Procurement Request Form have been modified to highlight requirements for Cloud/SaaS based joint and cooperative procurements and sole source procurements.
The Department of General Services, PIM #98-034 has moved Special Terms and Conditions, Information Technology Goods and Services to VITA Supply Chain Management effective July 1, 2017. The Special Terms and Conditions, Information Technology Goods and Services is a list of special terms and conditions for use in solicitations and contracts issued by state agencies for information technology procurements. These may be accessed under the 'Tools section'.
§2.2-2009 of the Code of Virginia was modified July 1, 2017 to add the requirement that all contracts for information technology entered into by the Commonwealth’s executive, legislative, and judicial branches and independent agencies are required to comply with all applicable federal laws and regulations pertaining to information security and privacy. For more information, please see our Core Mandatory Terms and Conditions.
What Commonwealth Procurement Officers Need to Know About Commonwealth Security and Cloud Requirements for Solicitations and Contracts is a new tool that is now available for use. §2.2-2009 of the Code of Virginia mandates that the Chief Information Officer (CIO) is responsible for the development of information security policies, standards, and guidelines (PSGs) for Commonwealth public bodies to comply with in all information technology procurements and projects. In December 2016, the VITA Enterprise Cloud Oversight Services (ECOS) Directorate was created and a new cloud policy went into effect. Commonwealth procurement officers have a need to know how to adopt compliance with these PSGs in developing solicitations and contracts. These may be accessed under the 'Tools section'.
This is to announce that a VITA statewide contract has been awarded to Previstar Inc. for a cloud hosted Emergency Planning Management Solution. Click here for more details.
As of June 11, 2017, Awareity’s contract which provides Security Role Base and Security Awareness Training Software though SaaS will expire.
VITA is aware of the importance of this contract and the valuable tools that can be acquired from the supplier. Therefore, VITA has introduced Awareity to SHI and SHI will be able to offer all of Awareity’s training options through SHI’s desktop productivity contract VA-140401-SHI.
For quotes or questions regarding the offerings, please email SHI at Virginia@shi.com
As of today, June 1, state agencies and public bodies of the commonwealth will be able to enter into a statement of work for operations and maintenance (O&M) support services for an IT system, associated applications, software or programs through the IT contingent labor (ITCL) contract with Computer Aid, Inc. (CAI).
To utilize the O&M SOW, customers will be required to outline the specific operations support services in a statement of requirements (SOR) to reflect the recurring work activities, expected service levels, deliverables and reporting requirements. Subcontractors in the CAI supplier network prequalified to bid on applications development and IT infrastructure labor can compete for O&M SOW contracts.
VITA’s contract with Computer Aid has been in place since 2013. It supports state agencies and other public bodies in the commonwealth by providing a simple and consistent process to obtain contract resources for IT staff augmentation and consulting services. The contract, which was developed following state procurement guidelines, can be used by all state agencies and public bodies. Using the contract reduces the amount of staff time and costs required to conduct procurements and takes advantage of market rates.
The SOW user guide and statement of requirements template can be found under IT Contingent Labor.
For additional information on use of the O&M SOW service, email VITA’s ITCL program manager at SCMInfo@vita.virginia.gov
VITA has awarded 13 new two-way radio contracts that provide a wide variety of brands and accessories. For further information, please visit VITA's contract page.
E-Rate Customers: Regarding state contract VA-040801-VERV with Verizon for local services which expires on Sept. 30:
VITA is currently working with Verizon to negotiate a replacement state contract that will offer local voice and data services comparable to the current services offered under the expiring state contract with Verizon.
Pricing continuity: Centrex Analog and Centrex ISDN BRI (WMEA, Verizon Virginia), CentraNet Analog/Digital and CentraNet BRI (Vz South), ISDN PRI services shall have the pricing outlined in Attachment 4 of contract VA-040801-VERV until June 30, 2018.
It is also VITA's intent to file the appropriate Form 470 filing for this state contract to assist E-Rate customers with their filing efforts.
Questions can be emailed to the VITA Supply Chain Management team at SCMInfo@vita.virginia.gov
VITA has provided a letter from our CIO outlining dates for procurements, PGR's Enterprise cloud oversight and other items for year-end purchasing. Click here for the full letter.
Reminder: Agencies and institutions can not conduct cooperative procurements for IT goods and services without having such procurements approved by the Commonwealth CIO as required by §2.2-4304 of the Code of Virginia. Agencies and institutions cannot establish IT contracts for use by other public bodies without prior CIO approval. In addition, only VITA may establish IT contracts for statewide use.
Looking at ways to stretch your wireless budget? Check out VITA's current comparison of all contracted carriers. The chart provides details on pay as you go plans, individual plans, pool (shared minutes), voice and data and mobile data.