Chapter 34 - IT Contract Administration

34.2.3 Monitor/coordinate subcontract approvals

If the contract requires agency approval of all subcontractors, the contract administrator will ensure the contract file includes copies of such approvals and, in fact, may need to coordinate the processing of any supplier requests for approval. The contract administrator may be required to conduct reference research on the performance, corporate, financial and other viability strengths of proposed subcontractors prior to agency approval for the subcontractor. It is important to verify (or obtain supplier's written confirmation) that the proposed subcontractors are not included on the Commonwealth's or the federal government's (if federal funding supports the contract) debarment or excluded parties lists. An annual validation of subcontractor eligibility status should be conducted.