Chapter 27 - Software Licensing and Maintenance Contracts

27.5.0 Contractual provisions for software license agreements

The following subsections discuss key provisions that should be carefully reviewed by the agency prior to agreeing to any software license agreement terms. Each subsection contains a description of the provision, as well as suggested language that should be incorporated into the contract. Readers will find a helpful table in appendix A, IP/IT Contract Checklist, which describes software usage rights and other recommended IT contract provisions. Refer to Chapter 25 of this manual, IT Contract Formation, for further discussion. An important tool, “VITA Minimum Contractual Requirement for “Major” Technology Projects and Delegated Procurements,” must be used by agencies for obtaining VITA approval on major technology projects and is recommended for use in delegated IT procurements may be found at the following VITA SCM web page, under the Forms section: https://www.vita.virginia.gov/supply-chain/scm-policies-forms/. Contact VITA’s Supply Chain Management Division with any questions at: scminfo@vita.virginia.gov.