24.14 Evaluation and scoring of proposals
24.14.1 Evaluation process - roles and responsibilities
Selection shall be made of two or more suppliers deemed to be fully qualified and best suited among those submitting proposals on the basis of the factors involved in the RFP, including price if so stated in the RFP.
|
Step Number | RFP process steps: evaluation through award | Responsible unit |
|---|---|---|
| 1 | RFP due date | SPOC |
| 2 | Opening of proposal submissions | SPOC |
| 3 | Administrative screen: vendor compliance with mandatory as well as basic submission requirements | SPOC |
| 4 | Business and technical evaluation | PPT and/or ET, SMEs as specialized input is required |
| 5 | Reference checks | SPOC, PPT and/or ET, SMEs as specialized input is required |
| 6 | Interviews, demonstrations, presentations and/or site visits | SPOC, PPT and/or ET, SMEs as specialized input is required |
| 7 | Clarifications | SPOC |
| 8 | Reviewing proposals and preparing a negotiation strategy | SPOC, PPT and/or ET team members, SMEs as specialized input is required |
| 9 | Contract negotiations – SPOC hosts and leads | SPOC, PPT and/or ET team members, SMEs as specialized input is required |
| 10 | Evaluation summary and evaluation team signoff | SPOC, ET, SMEs as specialized input was required |
| 11 | Contract award | SPOC |
| 12 | Procurement summary | SPOC |
| 13 | Contract management | Sourcing agency contract administration and management. |
Current chapter: Chapter 24 - Requests for Proposals and Competitive Negotiations
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