23.1 When to use two-step competitive sealed bidding
Unless other factors require the use of competitive sealed bidding, two-step sealed bidding may be used when any of the following situations exist:
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There is a need to evaluate technical offers for acceptability in fulfilling the IT procurement requirements.
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There is a lack of adequate specifications or when rapid changes in technology make it more advantageous to request unpriced technical proposals before making any award based on price.
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To facilitate understanding of the technical offers and purchase description requirements through discussion; and, where appropriate, obtain supplemental information or permit amendments to the solicitation and technical offers.
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Available specifications or purchase descriptions are not definite or complete.
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Definite criteria do exist for evaluating technical proposals.
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More than one technically qualified supplier is expected to be responsive.
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There is sufficient lead time available to complete a two-step competitive sealed bidding procurement.
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A firm-fixed-price contract or a fixed-price contract with economic price adjustment is desired.
None of the following situations would preclude the use of two-step sealed bidding:
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Multi-year contracting
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Agency-owned facilities to be made available to the successful bidder a Department of Small Business and Supplier Diversity (DSBSD)-certified small business, including small businesses owned by women, minorities and service disabled veterans as well as micro businesses set-aside requirement
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A first or subsequent production quantity (if hardware) is being acquired under a performance specification
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