16.2 Sole source procurement process requirements
Below is a table of process requirements for sole source procurements of varying budget levels:
| Sole source procurement | Condition | Process |
|---|---|---|
| Any amount | Off-premise (cloud hosted) solution | Enterprise Cloud Oversight Services (ECOS) process. Regardless of the amount, if the Sole Source Procurement involves an off-premise (cloud hosted) solution, agencies must follow the ECOS Process and . A Security Assessment of the cloud service will need to be completed by the supplier and approved by ECOS, via a work request 1-003, and special Cloud Services Terms & Conditions must be included in the contract prior to award. |
| Under $10,000 | Not applicable | Not applicable |
| $10,000 to $250,000 | Must be a Non-Infrastructure Related Procurement Agency/Institution |
Must be approved in advance by the agency head or designee. Complete a Sole Source Procurement Approval Request Form (see Appendix A), signed by the agency head or designee. |
| $250,000 or more | Any agency IT project that (has a total estimated cost of $1 million or more has been designated a major information technology project by the Chief Information Officer (CIO). (See § 2.2-2006 of the Code of Virginia.) |
Complete the Sole Source form and attach to your Procurement Governance Request (PGR). For more See here: https://www.vita.virginia.gov/supply-chain/scm-policiesforms/summary-of-vitas-procurement-delegation/ The Chief Information Officer (CIO) must approve the sole source procurement prior to the commencement of the actual procurement. |
Search the manual by key words or common terms.