There are circumstances where competitive procurements are not practical, when only one supplier is available or when an emergency procurement exists. An overview of when to use non-competitive procurement methods is outlined below.
|
Method
|
When to use
|
Where to learn more
|
|
Sole source procurements
|
- There is only one solution practicably available
- Product or service is only practicably available from a single supplier
- Total value of the IT procurement exceeds $10,000
|
Chapter 16
|
|
Emergency procurements
|
- There is a serious or urgent situation requiring immediate action to protect persons or property.
- Utilize competition to the extent practicable
|
Chapter 17
|
|
Joint and Cooperative procurements (including GSA)
|
- Can provide expedited acquisition
- Other public body’s contract must have been jointly and cooperatively procured and allow for purchase by other public bodies
- Contract was solicited “on behalf of other public bodies”
- Item is not available on an existing statewide contract or available through a DSBSD-certified small business
- Supplier must agree to all of VITA’s standard terms and conditions
- Requires CIO approval
|
Chapter 20
|