Appendix B Procurement File Checklist



PGR #: (if applicable)

IFB #:




PGR document (if applicable)



Approval from CIO (as required)



Justification to issue (RFP)



Final draft of solicitation and contract template(s)



Evaluation Criteria/weights



Public notice of solicitation (State agencies must post in eVA and, if desired, a newspaper of general circulation. Localities are encouraged to post in eVA).



List of SWAM suppliers solicited



Amendments (if posted)



Supplier Q & A (if posted)



Pre-bid or Pre-proposal attendees



Recording from Pre-bid (proposal) conference (if avail)



List of suppliers submitting responses to solicitation



Instructions to Evaluation Team (including non-disclosure agreement)



Consensus evaluation form(s)



Evaluation Team Report



Check for Federal debarment. Print EPLS (



Check Virginia tax status: (Irms.Support@Tax.Virginia.Gov)



Check for Virginia debarment:



Validate SCC identification no. for supplier authorization to transact business in the Commonwealth (



Validate supplier eVA registration



Notice of Award



Final Contract (will go to contract file)



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