24.14 Evaluation and scoring of proposals

24.14.1 Evaluation process - roles and responsibilities

Selection shall be made of two or more suppliers deemed to be fully qualified and best suited among those submitting proposals on the basis of the factors involved in the RFP, including price if so stated in the RFP.

Step Number

RFP process steps: evaluation through awardResponsible unit
1 RFP due date SPOC
2 Opening of proposal submissions SPOC
3 Administrative screen: vendor compliance with mandatory as well as basic submission requirements SPOC
4 Business and technical evaluation PPT and/or ET, SMEs as specialized input is required
5 Reference checks SPOC, PPT and/or ET, SMEs as specialized input is required
6 Interviews, demonstrations, presentations and/or site visits SPOC, PPT and/or ET, SMEs as specialized input is required
7 Clarifications SPOC
8 Reviewing proposals and preparing a negotiation strategy SPOC, PPT and/or ET team members, SMEs as specialized input is required
9 Contract negotiations – SPOC hosts and leads SPOC, PPT and/or ET team members, SMEs as specialized input is required
10 Evaluation summary and evaluation team signoff SPOC, ET, SMEs as specialized input was required
11 Contract award SPOC
12 Procurement summary SPOC
13 Contract management Sourcing agency contract administration and management.


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