Proposal format for conceptual proposals. Proposals shall provide a straightforward, concise delineation of capabilities, experience and approach. Elaborate brochures and/or excessive promotional materials are not required or desirable. Firms that submit proposals may be required to make an oral presentation of their proposal with participation by key personnel. All information requested in the Section VI (A) "FORMAT FOR SUBMISSION OF CONCEPTUAL PROPOSALS" must be included in any proposal submitted to VITA. In addition, all submitted proposal should also contain the following in addition to the requirements of the Model Procedures:
Proposal format for detailed proposals. A detailed proposal should not depart significantly from the technical approach or financing plan described in the conceptual proposal. If a proposer departs significantly in either respect, VITA may reject the detailed proposal as non-compliant. In particular, adoption of significant aspects or characteristics of a competing conceptual proposal will normally result in disqualification and rejection of a detailed proposal. At any time during the detailed stage, VITA may ask a proposer to provide additional information, data, analysis or any other information needed to sufficiently review the project. If necessary to protect additional confidential proprietary information which may be included in the detailed proposal, VITA and the proposer will modify the previously executed agreement on protection of confidential information as needed.
Requirements for both conceptual and detailed proposals. All PPEA proposals (conceptual phase and detailed phase) should follow the following format:
Chief Information Officer
C/O VITA, PPEA Proposals
11751 Meadowville Lane
Chester, VA 23836