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Chapter 34 - IT Contract Administration

34.4 Conduct contract closeout

34.4.3 Final acceptance

The contract administrator should obtain a written and signed acceptance from the contract's Business Owner/Project Manager to confirm that all contract deliverables, technical reports, products and services have been received, are satisfactory and are formally accepted on behalf of the Commonwealth. A copy of the Business Owner/Project Manager's formal acceptance document is adequate. In the case of VITA statewide contracts, this may not be practical; however, written authorization to this effect from the VITA Strategic Sourcing Manager should be included in the closeout documentation.