| PGR document (if applicable) |
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| Approval from CIO (as required) |
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| Justification to issue (RFP) |
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| Final draft of solicitation and contract template(s) |
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| Evaluation Criteria/weights |
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| Public notice of solicitation (State agencies must post in eVA and, if desired, a newspaper of general circulation. Localities are encouraged to post in eVA and must do so if they elect not to publish in a newspaper of general circulation in their area). |
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| List of SWAM suppliers solicited |
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| Amendments (if posted) |
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| Supplier Q & A (if posted) |
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| Pre-bid or Pre-proposal attendees |
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| Recording from Pre-bid (proposal) conference (if avail) |
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| List of suppliers submitting responses to solicitation |
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| Instructions to Evaluation Team (including non-disclosure agreement) |
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| Consensus evaluation form(s) |
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| Evaluation Team Report |
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| Check for Federal debarment. Print EPLS (https://www.vita.virginia.gov/supply-chain/sam/). |
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| Check Virginia tax status: (Irms.Support@Tax.Virginia.Gov) |
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| Check for Virginia debarment: https://logi.epro.cgipdc.com/External/rdPage.aspx?rdReport=Public.Reports.Report9020_Data |
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| Validate SCC identification no. for supplier authorization to transact business in the Commonwealth (http://www.scc.virginia.gov/clk/bussrch.aspx) |
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| Validate Supplier’s products or services are not included on the U.S. Homeland Security prohibition list. (Check with VITA Security if needed.) |
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| Validate supplier eVA registration |
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| If this is a Cloud procurement, validate that the required ECOS Security Assessment has been approved or requires contractual requirements or security exceptions. |
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| Notice of Award |
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| Final Contract (will go to contract file) |
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