VITA highly recommends that demonstrations, presentations, testing or pilot programs and/or site visits be used in the evaluation process. If they will be evaluated, below are guidelines or instructions which may be included in the RFP, but are not required:
Description of the topics the supplier must address and the technical and management factors that must be covered in the demonstration and/or presentation.
Statement covering the total amount of time that will be available to each supplier to give their demonstration and/or presentation.
Description of limitations on agency and supplier interaction before, during and after the scheduled demonstration, presentation, testing and/or site visit.
Statement that the presentation or demonstration will constitute clarifications only.
Description and characteristics of the demonstration and/or presentation site.
Rules governing the use of presentation media.
Anticipated number of participants.
Description of the format and content of presentation documentation and their delivery.
Testing and/or pilot program requirements including time limits, materials, auditing, etc.
Site visit requirements including location, costs, availability, etc.