The procurement file for competitively sealed bid procurements should contain:
A copy of the printed IFB document
Proof of posting – eVA
Bid tabulation
Signed, original tabulation sheet
Identification of date, time and place of bid opening and attendees
List of all bids received
List of bids ranked numerically with the lowest bidder at number one
Documentation of any negotiations
Any bid protest correspondence
Documentation to support the inability to set-aside the procurement for a small business or a small business owned by a disabled veteran. Documentation of factual support explaining why a bidder is determined to be nonresponsive or non-responsible, including any protest/decision documentation and evidence of having supplied written notification to bidder
Documentation showing verification of non-debarred status with the DGS Commonwealth debarred list and with the federal EPLS system
Documentation covering receipt and disposition of samples
Documentation as to any amendments, cancellations, denial of bid withdrawals, etc.