Below is a table of process requirements for sole source procurements of varying budget levels:
|Sole source procurement||Condition||Process|
|Any amount||Off-premise (cloud hosted) solution||Enterprise Cloud Oversight Services (ECOS) process. Regardless of the amount, if the Sole Source Procurement involves an off-premise (cloud hosted) solution, agencies must follow the ECOS Process and . A Security Assessment of the cloud service will need to be completed by the supplier and approved by ECOS, via a work request 1-003, and special Cloud Services Terms & Conditions must be included in the contract prior to award.|
|Under $10,000||Not applicable||Not applicable|
|$10,000 to $250,000||Must be a Non-Infrastructure Related Procurement Agency/Institution||
Must be approved in advance by the agency head or designee.
Complete a Sole Source Procurement Approval Request Form (see Appendix A), signed by the agency head or designee.
|$250,000 or more||Any agency IT project that (has a total estimated cost of $1 million or more has been designated a major information technology project by the Chief Information Officer (CIO). (See § 2.2-2006 of the Code of Virginia.)||
Complete the Sole Source form and attach to your Procurement Governance Request (PGR). For more See here: https://www.vita.virginia.gov/supply-chain/scm-policiesforms/summary-of-vitas-procurement-delegation/
The Chief Information Officer (CIO) must approve the sole source procurement prior to the commencement of the actual procurement.