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Chapter 10 - General IT Procurement Policies

10.9 Contract and purchase order modification restrictions

A contract or purchase order may not be renewed, extended or otherwise modified unless provided for in the original contract. The contract price may not be increased, nor additional consideration given because of a contract renewal or extension unless such increase is specifically authorized under the original contract. As provided in § 2.2-4309 of the Code of Virginia, no fixed price contract may be increased by more than 25% of the original amount of the contract or $50,000, whichever is greater, without the advance written approval of the Governor or his designee. Additionally, if the contract renewal must undergo certain VITA approvals (Project Governance Request (PGR) or ECOS Assessment approvals, the agency must obtain those approvals prior to issuing a contract renewal. See this link for more guidance: policies-forms/. Refer to section 10.12 which discusses prohibited contracts. The same prohibitions will apply for any contract renewals.