VITA-to-VDEM Transition:  Moratorium on Reimbursements – NG911 Funding and Grant Award Status

Governor Ralph Northam has approved the legislation (2020 HB 1003) transferring the Integrated Services Program division presently under the Virginia Information Technology Agency (VITA) to the Virginia Department of Emergency Management (VDEM), effective July 1, 2020. In order to facilitate a smooth financial transition for the affected agencies and the localities, steps were identified and agreed upon by both agencies as to the best way to handle the funding and grant awards made by the 9-1-1 Services Board. As a result, a moratorium was placed on financial reimbursement activity for all NG9-1-1 funding and PSAP grant awards from May 16 – July 31, 2020. Previous communication was sent to the PSAP community regarding this step. The next step taken was financial reconciliation with VITA Finance. 

The final step to closing out the financial records under VITA with regard to NG9-1-1 funding and PSAP grant awards is to close out those awards.  Based on the reconciled records for funding and/or grant reimbursement activity against open grant awards, as of May 15, 2020, your funding and/or grant award(s) was closed on May 30, 2020. This only means that VITA is no longer responsible for processing reimbursement on behalf of the 9-1-1 Services Board. All eligible funding and grant award data has been posted below by funding and/or grant award year. After July 1, 2020, and after successful transfer of all fiscal monies to VDEM, we will send out additional communication on the new reimbursement process under VDEM’s financial responsibility on behalf of the Board. In the meantime, the same applicable award stipulations will apply with regard to funding or grant award, as well as applicable financial reporting and grant closeout processes. 

PSAP Grant Program Overview

The PSAP Grant Program is a multi-million dollar grant program administered by the Virginia 9-1-1 Services Board. The purpose of the program is to financially assist Virginia primary public safety answering points (PSAPs) with the purchase of equipment and services that support the continuity and enhancement of wireless E9-1-1.  

Presently, the Commonwealth of Virginia is implementing Next Generation 9-1-1 (NG9-1-1) statewide as the current analog network that provides 9-1-1 call delivery to Virginia PSAPs is going away. Over the next few years, 9-1-1 service providers will be decommissioning the selective router pairs that comprise the foundation of this legacy analog network. To identify the best course to implement NG9-1-1, the 9-1-1 Services Board (the “Board”) conducted a NG9-1-1 feasibility study in 2015 and made the decision to transition to a statewide IP-based infrastructure, known as an emergency services IP network (ESInet). With planning efforts completed, the Board is now focused on implementing NG9-1-1 throughout the commonwealth.

The primary focus of the current PSAP Grant Program guidelines is to lay out the process for determining and allocating funding for allowable NG9-1-1 migration costs during the multi-year NG9-1-1 deployment period, provide funding for Text-to-9-1-1, and to continue to provide funding for 9-1-1 and GIS education and training in FY21. 

PSAP Grant Committee Members for 2019-2020  

  • Terry Ellis - Board Member / Chair
  • Vacant - Board Member / Vice Chair 
  • Katie Boone - PSAP (NENA) Member
  • Chris Caldwell - PSAP Member 
  • Stephen Williams  - PSAP (APCO) Member 
  • Vacant - At Large Member
  • Steve McMurrer - At Large Member
  • JR Powell - PSAP Member 
  • Cheryl Lee - At Large Member 

FY21 Grant Information

FY20 Grant Information

FY19 Grant Information

PEP Grant Reimbursement Information

Reimbursement rates for lodging and meals and incidental expenses (M & IE) for all conferences and training opportunities, excluding the VA APCO, VA NENA, and VAMLIS state conferences, are calculated separately. For these reimbursements, the applicant must calculate a rate for lodging and per diem (M&IE) from the following website: http://www.gsa.gov/portal/content/104877. Information on travel days may be obtained by clicking on the M & IE breakdown option, listed on the left-hand side of the web page. 

PSAP Reports and Forms

PSAP Grant Program Archive Page 

  • Archived documents - Grant submissions, guidelines, and other documents from previous fiscal years of the PSAP Grant Program.