34.5 Conduct contract retirement

34.5.2 File closed

After the first two steps of contract retirement are completed, the contract administrator should verify that the contract file is complete and ready for archiving according to its agency's retention processes and the Virginia Public Records Act. No further procurement activity may occur against the contract once it is closed. Generally, the provisions of the contract regarding software license, rights to work product, warranty, escrow, confidentiality, and liability and indemnification, and the general provisions shall survive the expiration or termination of the contract. At the time the contract administrator notifies the contract's stakeholders of the closeout status, or when obtaining the signed closeout reports from them, notification of that contract's specific survival provisions would be prudent to include.



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