Appendix B Procurement File Checklist

Agency:

RFP#:

PGR #: (if applicable)

IFB #:

Item

Date

Initials

PGR document (if applicable)

 

 

Approval from CIO (as required)

 

 

Justification to issue (RFP)

 

 

Final draft of solicitation and contract template(s)

 

 

Evaluation Criteria/weights

 

 

Public notice of solicitation (State agencies must post in eVA and, if desired, a newspaper of general circulation. Localities are encouraged to post in eVA).

 

 

List of SWAM suppliers solicited

 

 

Amendments (if posted)

 

 

Supplier Q & A (if posted)

 

 

Pre-bid or Pre-proposal attendees

 

 

Recording from Pre-bid (proposal) conference (if avail)

 

 

List of suppliers submitting responses to solicitation

 

 

Instructions to Evaluation Team (including non-disclosure agreement)

 

 

Consensus evaluation form(s)

 

 

Evaluation Team Report

 

 

Check for Federal debarment. Print EPLS (www.sam.gov)

 

 

Check Virginia tax status: (Irms.Support@Tax.Virginia.Gov)

 

 

Check for Virginia debarment:
https://www.eva.virginia.gov/buyers/

 

 

Validate SCC identification no. for supplier authorization to transact business in the Commonwealth (http://www.scc.virginia.gov/clk/bussrch.aspx)

 

 

Validate supplier eVA registration

 

 

Notice of Award

 

 

Final Contract (will go to contract file)