24.5 Preparing an RFP

24.5.6 Types of evaluation criteria

Evaluation criteria for IT procurements can usually be divided into these primary categories:

  • Technical capability, including the supplier’s understanding of the procurement requirements, the supplier’s management plan, the quality of the proposed solution, the quality of the goods and services being proposed, the experience and qualifications of supplier’s key personnel and vendor resources.
  • Management capability, including the supplier’s experience on similar projects; the supplier’s past performance on similar projects; the supplier’s available facilities and resources for the project; and the supplier’s plan and business maturity level of processes for management and control of the project.
  • Cost reasonableness and competitiveness, including the supplier’s proposed price (for fixed-price contracts); the realistic expected cost of performance, plus any other costs, such as that of ownership, including transportation costs, and life-cycle costs (installation, operation, maintenance, security and disposal).
  • Supplier’s status as a DSBSD-certified small business or micro business, including small businesses or micro businesses that are owned by minorities or women, and the Supplier Procurement and Subcontracting Plan, if the bidder is not a small business.