24.5 Preparing an RFP

24.5.2 Preparing and writing RFP requirements

The requirements document is the official statement of what is necessary for the project, solution, system or IT software and/or hardware. It is not a design document. It shall set forth what the project, system, solution, software and/or hardware should do, rather than how it should do it. RFPs shall include both a definition and a specification of requirements as well as functional and technical data relating to those requirements. Refer to Chapter 8 - Describing the Need - Specifications and Requirements and Chapter 12 - Statements of Work for IT Procurements of this manual for detailed instruction on developing successful requirements, specifications and statements of work. For the purpose of this chapter, a Requirements Verification Checklist is provided in Appendix E: A 10-Step Process for Evaluating Proposals, as a quick reference only.