24.14 Evaluation and scoring of proposals

24.14.1 Evaluation process - roles and responsibilities

Selection shall be made of two or more suppliers deemed to be fully qualified and best suited among those submitting proposals on the basis of the factors involved in the RFP, including price if so stated in the RFP.

 

RFP process steps: evaluation through award

Responsible unit

1

RFP due date

SPOC

2

Opening of proposal submissions

SPOC

3

Administrative screen: vendor compliance with mandatory as well as basic submission requirements

SPOC

4

Business and technical evaluation

PPT and/or ET, SMEs as specialized input is required

5

Reference checks

SPOC, PPT and/or ET, SMEs as specialized input is required

6

Interviews, demonstrations, presentations and/or site visits

SPOC, PPT and/or ET, SMEs as specialized input is required

7

Clarifications

SPOC

8

Reviewing proposals and preparing a negotiation strategy

SPOC, PPT and/or ET team members, SMEs as specialized input is required

9

Contract negotiations – SPOC hosts and leads

SPOC, PPT and/or ET team members, SMEs as specialized input is required

10

Evaluation summary and evaluation team signoff

SPOC, ET, SMEs as specialized input was required

11

Contract award

SPOC

12

Procurement summary

SPOC

13

Contract management

Sourcing agency contract administration and management