22.4 Cancelling an IFB

22.4.1 Cancelling an IFB before receipt of bids

If the IFB has been issued but the due date specified in the IFB has not arrived, the agency may cancel the IFB. The issuing agency shall utilize the following procedure in such instances:

  • A cancellation notice must be posted promptly in eVA. If the IFB was advertised in a newspaper, the cancellation should also be published in the same newspaper. Notice shall also be provided to agency personnel responsible for receipt and opening of bids to prevent responses from being unintentionally opened.
  • Any bids received should be returned unopened to the bidder.
  • The reasons for cancellation or rejection of the IFB shall be documented and be made part of the procurement file.