The Commonwealth is increasingly dependent on data, systems and communications that deliver information and services to its citizens and stakeholders, including systems that integrate and share data with other federal, state and local agencies.
Our dependence on technology necessitates that procurement professionals use efficient and repeatable procurement and project-related processes that comply with the VPPA; industry best practices; Commonwealth security, data, project management and other technical standards; and that prompt careful analysis and mitigation of technology risks are carefully considered while staying within the Commonwealth's budget and strategic technology plan.
The increase in value of IT means a corresponding increase in risk to the Commonwealth and the services it provides to its citizens. Commonwealth IT procurement professionals must assess these risks and adapt agency IT strategies and outcomes to match business objectives. IT procurement professionals are experiencing fundamental changes in their roles and responsibilities-transitioning from commodity buyers to negotiators and from transactional order placers to strategic IT solution managers.
VITA's technology procurement process encompasses much more than sourcing and buying IT goods and services. It includes planning; developing requirements; compliance with Commonwealth, and sometimes federal, technology standards or regulations, assessing risk factors; preparing the solicitation, evaluation, award and contract documents; approval, formal acceptance and receipt of deliverables; payment; inventory tracking and disposition and post-award supplier performance and compliance management. Regardless of whether the technology product or service required is procured by the agency under its delegated authority, purchased off a statewide contract or procured by VITA, the workflow is essentially the same. Here are some things that need to be considered when making any technology purchase:
Receive/test the technology product, solution or service and verify that it meets the requirements of the contract and provides the intended technology solution before formal acceptance and payment.