17.2 Emergency IT procurement requirements

The Code of Virginia§2.2-4303(F) details the following requirements for conducting emergency procurements:

  • The procurement file shall include a written determination of the basis for the emergency and the reason for selecting the specific supplier. The written determination must be signed by the agency head or his or her designee.
  • The procuring agency may authorize a supplier to commence performance or delivery in the event of an emergency prior to a contract or purchase order being prepared and should prepare a purchase order or contract as soon as practicable.
  • The procuring agency shall post a notice stating that the contract is being awarded on an emergency basis, identifying that which is being procured, the supplier selected and the date on which the contract was or will be awarded. The notice shall be posted on eVA and may also be published in a  newspaper of general circulation on the day the public body awards or announces its decision to award the contract, or as soon as practicable. Posting on eVA is required by all state public bodies. Local public bodies are encouraged to utilize eVA.