16.2 Sole source procurement process requirements

Below is a table of process requirements for sole source procurements of varying budget levels:

Sole source procurement level

Condition

Process

Under $10,000

Not applicable

Not applicable

$10,000 TO $100,000

Must be a Non-Infrastructure Related Procurement
Agency/Institution

 

Must be approved in advance by the agency head or designee.

Complete a Sole Source Procurement Approval Request Form (see Appendix A), signed by the agency head or designee.

Place in agency procurement file.

Over $100,000 and Major IT projects

This amount is determined over the entire life cycle of the procurement/project.

Complete and submit a Sole Source Procurement Approval Request Form (see Appendix A), signed by the agency head or designee.

The CIO must approve the sole source procurement prior to the commencement of the procurement.

The procurement must be conducted by VITA unless specifically delegated to the agency or institution.

Major IT projects

Any agency IT project that (has a total estimated cost of more than $1 million or has been designated a major information technology project by the Chief Information Officer (CIO). (See §2.2-2006 of the Code of Virginia.)

The Chief Information Officer (CIO) must approve the sole source procurement prior to the commencement of the actual procurement.