11.6 Key steps and milestones of IT procurement planning

11.6.3 Issue and conduct solicitation

Step

Action

1.

Issue an RFP or IFB and fulfill all VPPA posting requirements.

2.

Answer questions received from suppliers in a public forum/posting.

3.

Receive bids/proposals.

4.

Facilitate collaborative team evaluation of bids/proposals.

5.

Evaluate and score each proposal received.

6.

Perform a price or cost analysis.

7.

Recommend top supplier(s).

8.

Negotiate contract(s).

9.

Prepare procurement files and award/post contract.

10.

Brief business owner/steering committee (as applicable), contract manager and de-brief team for solicitation closeout.

11.

Archive solicitation documents and procurement files.

12

Conduct post-award orientation meeting with supplier and key stakeholders.