E-Rate

E-RATE Funding Year 2014

The Funding Year 2014 (7/1/2014 - 6/30/2015) Form 471 application filing window closes at 11:59 pm EDT on Wednesday, March 26, 2014.

The E-Rate (Universal Service) program allows schools and libraries to make purchases in the following four service categories at discounted rates (20% to 90%): Telecommunications, Internet Access, Internal Connections, and Basic Maintenance of Internal Connections.

In order to apply for E-Rate discounts, you must: 

  • Have an approved technology plan
  • File or select a Form 470
  • Identify an eligible contract date (28 days from the Form 470 posting)
  • File a Form 471

VITA has pre-qualified some of its contracts, including the COVANET contract (#VA-031104-MCI), with a Form 470 so you don't have to file your own for those contracts. Where you use VITA's Form 470 number there is no need to wait 28 days to file your Form 471. However, applicants using VITA's Form 470 number (shown below) should retain a copy of the contract in their documentation before filing a Form 471. Below is a table of VITA's two most popular contracts for E-rate-eligible services and the information needed for Block 5 on the Form 471:

Most Popular E-rate services
Contractor Verizon Business Services
(formerly MCI Communications Services, Inc.)
Verizon Virginia
470 Application No. 773810000441063 None available.
Form 470 must be filed by Applicant.
SPIN 143001197 143001422
Category Telecommunications, Internet Access, Internal Connections Telecommunications, Internet Access
Allowable Contract Date January 7, 2003 None available.
Form 470 must be filed by Applicant first
State Master Contract VA-031104-MCI  VA-040801-VERV 
Description COVANET-voice, data, video, and Internet network services and related equipment; long distance services Variety of voice and data services
Award Date November 7, 2003 September 2, 2004
Start date November 7, 2003 September 2, 2004
End date June 30, 2015  (Contract allows for services to be continued on a month-to-month basis for up to 24 months beginning July 1, 2014) August 2, 2015

VITA Broadband Internet Contracts

VITA Filed Form 470, Number: 613470000795410 for the contracts listed below

Each supplier agrees to provide service at contract rates to Virginia government entities, including all public bodies. All suppliers have current SPINs.

Contract Information page:   http://vita2.virginia.gov/procurement/contractBrowse.cfm?qsCat=1000066 

Click on "Search for broadband technologies in your zip code" below the question mark for a detailed search.

Contract Expiration Date: 6/30/15

Here is a list of the suppliers and their SPINs:

Amtech, Inc   - contract number: VA-021110-AMTI
SPIN#: 143032049
(804) 897-9263 x 302

Comcast Business Communications   - contract number: VA-021110-CCBC
SPIN #: 143003990
Contact Phone: (215) 286-5034

Cavalier Telephone, LLC   - contract number: VA-021110-CVLR
SPIN#: 143021457
Contact Phone: (804) 422-4535

Cox Virginia Telcom, Inc   - contract number: VA-021110-CXCM
SPIN: 143026494
Contact Phone: (404) 269-8252

E&E Enterprises Global, Inc   - contract number: VA-021110-E&EG
SPIN: 143029854
Contact Phone: (757) 265-8330

Hughes Network Systems LLC   - contract number: VA-021110-HNS
SPIN: 143005653
Contact Phone: (301) 601-2674

Knight Sky   - contract number: VA-021110-KNS
SPIN: 143034232
Contact Phone: (240) 252-1950

Metrocast Communications (doing business as Gans Communications, LP)   - contract number: VA-021110-MCC
SPIN: 143034592
Contact Phone: (757) 321-6325

Shentel Cable Company   - contract number: VA-021110-JBBV
SPIN: 143033629
Contact Phone: (540) 335-7123


Additional Broadband Internet contracts for which Form 470 has NOT been filed:

Citizens Telephone Cooperative
SPIN#: 143001405
Contact Phone: (540) 745-9549

GCR Telecommunications, Inc
SPIN: 143030799
Contact Phone: (434) 570-1103

VITA Networking Equipment Contracts

VITA Filed Form 470 Number 303980000883569 for the contracts listed below

Each supplier agrees to provide products and services at contract rates to Virginia government entities, including all public bodies. Contact each supplier’s point of contact for SPIN information.

Additional contract details, including points of contact, pricing, etc., are available by clicking on the contract numbers below.

Supplier Contract Manufacturer
Avaya VA-110418-AVYA Avaya
Carousel Industries VA-110418-CRSL Avaya
Daly Computers VA-110418-DALY Aruba & Brocade
Davis & Associates VA-110418-DAV Cisco
Disys Solutions VA-110418-DISY Cisco
Eastern Data VA-110418-EDI HP
ESI VA-110418-ELSY Brocade & HP
Enterasys VA-110418-ENTY Enterasys
Knowledge Information Solutions VA-110418-KNOW Arube, Juniper & Netgear

Additional E-Rate Eligible VITA "State Master Contracts"

In addition to those shown above, VITA also has many other state master contracts meeting E-rate rules for funding year 2013, for various E-rate-eligible services. E-rate customers would have to file a Form 470 in order to use these contracts. Click on the VITA Contract Category to link to additional information regarding the specific services available and to view contract details:

VITA Contract Categories
VITA Contract Category Basic Description E-rate Eligible Services Categories Expiration Date
Cellular / PCS / Blackberry  Multiple contracts for wireless services and equipment including cellular phones, Blackberry devices, mobile data cards, etc. Telecommunications, Internet Access 6/30/2017 after six (6) one-year renewals
Telecommunications Cabling  Multiple contracts for network cabling products and services Internal Connections and Basic Maintenance of Internal Connections Various - See link for individual contract info

References:

For additional information on VITA telecommunications and Internet services contact the VITA Customer Care Center at 1 (866) 637-8482 or vccc@vita.virginia.gov.