Project Management Division

Commonwealth PMD Contact Information

Under the direction of the Secretary of Technology and the Commonwealth Chief Information Officer (CIO), the Commonwealth Project Management Division (PMD) implements an enterprise strategy for the effective and efficient management of information technology investments. The selection, control, and evaluation of Commonwealth business-driven IT investments by the Secretary and CIO are framed by IT Investment Management (ITIM) principles, ITIM "best practices" from both the public and private sector, and legislative mandates in the Code of Virginia. Organized into two offices: the ITIM Division and the Project Management Division, PMD performs the functions and provides the services outlined below:

IT Investment Management (ITIM) Division

Manages activities relating to the identification and selection of information technology (IT) investments. Starting with agency strategic planning, assists and oversees the definition of agency business requirements and the strategic application of technologies and technology plans to advance projects and procurements that will satisfy those needs. Services include strategic planning, IT strategic planning, IT investment portfolio management, and budgeting. Planning approval, granted by the CIO, marks the normal cross-functional boundary of office responsibilities.

ITIM Division responsibilities include:

Agency IT Strategic Planning
Review agency-generated Information Technology Strategic Plans (ITSP) and make recommendations to the CIO.

Commonwealth IT Investment Portfolio Management and Recommended Technology Investment Projects (RTIP) Reporting
Assess major information technology investments submitted through the automated portfolio management tool and prepare the RTIP Report.

Enterprise Program Management, Analysis, and Consulting
Continually evaluate the Commonwealth IT Investment Portfolio and make appropriate investment recommendations to the CIO and Secretary of Technology. Assist and support agency program planning, execution, control and closeout.

Agency Technology Budget Reviews
Review agency budget requests and recommend approval or disapproval to the CIO.

ITIM Training, Consulting, and Assessment
Assist agencies and institutions with the implementation of ITIM practices in the development of agency strategic plans and management of agency IT investments.

Agency IT Procurement Reviews
Review and make CIO recommendations regarding Agency Procurement Requests (APR) for the purchase of technology goods and services not associated with IT projects.

Investment Business Case Approval
Recommend CIO and Secretary of Technology approval or disapproval of investment business cases prior to entering the Project Initiation Phase of the Commonwealth Project Management lifecycle.

New Program Development and Internal Projects
Conceptualize and develop new ITIM-based programs, processes, and supporting tools for advancing the quality and maturity of PMD ITIM implementation and support.

Policies, Standards, Guidelines, and Procedures
Coordinate the development, promulgation, maintenance, and regular update of Commonwealth IT investment management policies, standards, guidelines and PMD implementing procedures.

PMD Website
Develop and maintain the PMD Website.

Executive Support
In coordination with the Director of the IT Investments & Enterprise Solutions directorate, supports the CIO, Secretary of Technology and designated committee.

Training Development and Coordination
Coordinate the development and delivery of IT investment, portfolio, program and project management training.

VITA IT Strategic Planning
Coordinate the development and regular update of the VITA Information Technology Strategic Plan (ITSP) and make recommendations to the CIO.

For more information on Commonwealth Portfolio Management, visit the Commonwealth Technology Portfolio Website.

Project Management Division

Provides consultation and oversight to agencies for major and non-major IT projects and associated procurements from project planning approval through project close-out and post-implementation review. Consults with agencies and project managers on all aspects of project management, and ensures compliance with Commonwealth project management policies, standards and guidelines. Provides consultation and oversight for the processing of information technology projects proposed under the Public Private Education Facilities and Infrastructure Act of 2002.

Project Management Division responsibilities include:

Agency Project Procurement Reviews
Review and make CIO recommendations for APR, Invitations for Bid (IFB), Requests for Proposal (RFP) and contracts associated with IT projects.

Agency Project Oversight (Committees) and Reporting
On behalf of the CIO and Secretary of Technology, ensure that projects have in place adequate project management and oversight structures and processes that will enable the success of the project. Report project status to the CIO and Secretary of Technology, with appropriate recommendations for project suspension, corrective action and support.

Agency Project Management Training, Consulting, and Assessment
Assist agencies with the implementation of Commonwealth Project Management policies, standards, guidelines and procedures.

Independent Verification & Validation (IV&V)
Review agency IV&V strategies, proposed IV&V statements of work and final reports of IV&V analysis on behalf of the CIO.

Project Initiation Approval
Conduct reviews of agency and institution Project Charters and recommend approval or disapproval of the project to the CIO and Secretary of Technology.

Public-Private Education Facilities and Infrastructure Act (PPEA) Consulting
Assist VITA and external agencies with the establishment and execution of plans for the effective implementation of Commonwealth PPEA legislation and procedures.

PMDP
Implement and sustain the Commonwealth PMDP, including publication and enforcement of program standards, project management training and project manager qualification.

For more information on Project Management and Oversight, please visit the Commonwealth Project Management Website.