Charter for the Regional Advisory Council - updated August 11, 2017 

The formation of the Regional Advisory Council (RAC) is in direct response to the PSAP community’s desire for a greater voice, representation and input into the work plan and program of the 9-1-1 Services Board. To be successful, the RAC will require qualified and committed regional PSAP representatives. 

Charter for the Best Practices Steering Committee and Project Plan - updated June 9, 2016  

RAC Members and Appointees 2017-2019

(P)rimary and (A)lternate PSAP representatives 
Region 1 – Steve Weis (P)  |  Tory Maye (A)
Region 2 – 
Joell Kight (P)   |  Nicki Tidey (A)  
Region 3 – 
Gerald Smith (P)  |  Ben Duncan (A)                          
Region 4 – 
Tim Estes (P)  |  Chris Akers (A)                         
Region 5 – 
Terry Hall (P)  |  Sharon Brady (A)                         
Region 6 – 
Rebekah Craft (P)    |  John Powers (A)                         
Region 7 – 
Steve McMurrer (P)  |  Michele Surdam (A) 

APCO Representative – Stephen Williams (Region 5)    
NENA Representative – Jason Malloy (Region 2) 
IT Representatives – Kurt Plowman (Region 3) and Jeff Shupe (Region 4) 
GIS Representatives – Judy Lamey-Doldorf (Region 7) and Jonathan Worley (Region 1) 

Regional Advisory Council Meetings

August 14, 2018

Presentation  |  Minutes  | Recording

  1. Welcome
  2. Approval of Minutes from July 10th Call
  3. NG9-1-1 Deployment Update
    • Migration Proposals
    • Outreach Activities
    • Continued Role of RAC members 
  4. GIS Data Report Cards
  5. Federal 9-1-1 Grant Program
  6. Update on COOP Template 
  7. Update on NG9-1-1 Data Provisioning Document
  8. Reminders/Upcoming Events
  9. Public Comment
  10. Adjourn

    Google Hangouts Call In   (‪US‬) ‪+1 470-285-0516  //  PIN: ‪126 619#‬  //  Meeting link

July 10, 2018

Presentation  |  Minutes  |  Recording Unavailable

Agenda:

  1. Welcome
  2. Approval of Minutes from May 22nd
  3. NG9-1-1 Funding Requests
  4. Annual progress Reports
  5. FY18 True-Ups
  6. NG9-1-1 Deployment Update
  7. Task Work Group Reports
  8. Updates/Reminders
  9. Public Comment
  10. Adjourn

May 22, 2018

Presentation  |  Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from April 24th & May 8th
  3. NG9-1-1 Deployment Update
  4. May 24th 9-1-1 Services Board Meeting
  5. Task Work Group Reports
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

May 8, 2018

Presentation   |  Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from April 24th
  3. NG9-1-1 Deployment Update
    * PSAP Data Collection and Validation Sheet
  4. 911 Call for Service Dispatching BP
  5. Task Work Group Reports
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

April 24, 2018

Presentation |  Minutes  |  Audio Recording of the Meeting

Charlottesville MP  |  Mecklenburg MP  |  Draft Proposal Acceptance Letter

Agenda:

  1. Welcome
  2. Approval of Minutes from April 10th Call
  3. NG9-1-1 Deployment Update
    • ISP/PSAP Migration Proposal Meetings
    • Feedback from RAC Work Groups
  4. Revised FY 20 PSAP Grant Guidelines 
    • Proposal Acceptance Letter (PAL) 
  5. Task Work Group Reports
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

April 10, 2018

Minutes |  Presentation  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Mar. 13
  3. NG9-1-1 Deployment Update
    * Revised Proposal Document
    * Completed Sample
    * Adjusted Timeline for Roll-out
  4. FY20 PSAP Grant Guidelines
  5. Updates/Reminders
  6. Public Comment
  7. Adjourn

March 13, 2018

Presentation |  Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Feb. 27
  3. NG9-1-1 Deployment Update
    * NG9-1-1 Website
    * Upcoming Activities
  4. RAC Task Work Groups
  5. Updates/Reminders
  6. Public Comment
  7. Adjourn

February 27, 2018

Presentation |  Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Feb. 6 
  3. NG9-1-1 Deployment Activities
    a. Town Hall Meeting Results
    b. Migration Proposal
    c. Funding
    d. Legislation
  4. Briefing on March 8th Board Meeting
  5. RAC Communications Strategy
  6. RAC Task Work Groups
  7. Updates/Reminders
  8. Public Comment
  9. Adjourn

February 6, 2018

Presentation  |  PSAP/GIS Specific NG9-1-1 Migration Proposal  |  Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Jan. 23 
  3. NG9-1-1 Deployment Activities
    a. Town Hall Meeting
    b. PSAP/GIS Specific NG9-1-1 Migration Plan
  4. Optimal PSAP Staffing Stucture BP
  5. RAC Task Work Groups
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

January 23, 2018

Presentation |  Minutes   |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Dec.19, 2017 and Jan. 9  
  3. NG9-1-1 Deployment Activities
  4. RAC Task Work Groups
  5. Updates/Reminders
  6. Public Comment
  7. Adjourn

January 9, 2018

Presentation | Minutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from Dec. 19, 2017
  3. Review Agenda for Jan 11th Board Meeting
  4. Update on NG9-1-1 Deployment Plan
  5. RAC Task Work Groups
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

December 19, 2017

Presentation |  GIS Presentation  | Minutes  | Draft NG9-1-1 Communications Plan  | Draft Standards Development Process Workflow  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from December 5th
  3. GIS and 9-1-1: A Critical Local Government Partnership  
  4. Standard Development Process Workflow
  5. NG9-1-1 Deployment Communications Plan
  6. Feedback on NG9-1-1 Deployment Plan
  7. RAC Task Work Groups
  8. Updates/Reminders
  9. Public Comment
  10. Adjourn

December 5, 2017

Presentation  |  Minutes  |  Draft NG9-1-1 Deployment Plan  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from November 14th
  3. NG9-1-1 Deployment Plan
  4. Standard Development Process Document
  5. Updates/Reminders
  6. Public Comments
  7. Adjourn

November 14, 2017

Presentation |  Minutes  |  Audio Recording of the Meeting
Project Plans:  Communications and Clearinghouse  |  Standards Development Process  |  COOP  |  Staff Support  |  Data Provisioning | NG9-1-1 Implementation Plans  

Agenda:

  1. Welcome
  2. Approval of Minutes from Nov 2nd Call
  3. IT and 9-1-1: A Critical Local Government Partnership  
  4. Review Draft Project Plans for RAC Tasks
  5. Update on Statewide NG9-1-1 Solutions Provider
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

November 2, 2017

PresentationMinutes  |  Audio Recording Unavailable

Agenda:

  1. Welcome
  2. Approval of Minutes from October 10th
  3. Update on Statewide NG9-1-1 Solutions Provider
  4. Status Report on Tasks
  5. Updates/Reminders
  6. Public Comment
  7. Adjourn

October 10, 2017

PresentationMinutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from September 26th
  3. Statewide NG9-1-1 Solutiions Provider  
  4. Priorities and Tasks
    a. Communications Pland and Clearinghouse
    b. Standars Development Process Document
  5. Updates/Reminders
  6. Public Comment
  7. Adjourn

September 26, 2017

PresentationMinutes  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from September 13th
  3. Statewide NG9-1-1 Solutions Provider 
  4. Priorities and Tasks
  5. Best Practices
  6. Updates/Reminders
  7. Public Comment
  8. Adjourn

September 13, 2017

Presentation |  Project Plan Template | Task Selection  |  Minutes  |  Audio Recording of the Meeting

 Agenda:

  1. Welcome
  2. Approval of Minutes from August 22nd
  3. Best Practices
  4. Establish RAC 2.0 Priorities and Tasks
    a. Review Priorities and tasks from 9-1-1 Comprehensive Plan
    b. Tasks continuing from RAC 1.0
    c. Exercise to determine new tasks
  5. Expectations
    a. Workgroups
    b. Project plans and progress reports
    c. Outreach
  6. Updates/Reminders
  7. Public Comments
  8. Adjourn

August 22, 2017

Presentation | Meeting Minutes |  NoVA ESInet and Core Services  |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of the Minutes from August 8th
  3. Announce RAC Chair & Vice Chair
  4. SCC Rulemaking Proceeding
  5. NoVA ESInet and NG9-1-1 Core Services Capabilities Project
  6. RAC Planning Meeting (September 13th)
  7. Best Practices
  8. Updates & Reminders
  9. Public Comments
  10. Adjourn

August 8, 2017

Presentation | Meeting Minutes |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Finalize RAC 2.0 Charter document
  3. Discuss elections for a chair and vice chair
  4. Establish a schedule for bi-monthly conference calls
  5. Identify meeting date for a face-to-face meeting to establish RAC priorities and tasks
  6. Review outstanding tasks and ongoing projects from previous RAC
  7. Public Comment
  8. Adjourn

June 29, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the May 23rd Meeting
  3. Outcome of PSAP Representative Elections and Appointments
  4. Best Practices
  5. Funding Committee Recommendations
  6. Upcoming ISP Webinars
  7. Public Comment 

May 23, 2017

Presentation | Meeting Minutes |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the April 25th Meeting
  3. RAC 2.0 PSAP representative elections
  4. Best Practices
  5. May 31st 9-1-1 Services Board Meeting  
  6. Public Comment

April 25, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting |  Draft RAC 2.0 Charter  |  Draft Standard 9-1-1 Capabilities and Services

Agenda:

  1. Welcome
  2. Approval of Minutes from the March 30th Meeting
  3. Elections and Appointments for RAC 2.0
  4. Standard Services and Capabilities Document
  5. Best Practices
  6. PSAP Budget Survey Analysis
  7. Public Comment    

March 30, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting | Critical Infrastructure Summary

Agenda:

  1. Welcome
  2. Approval of Minutes from the March 14th Meeting
  3. Standard Services and Capabilities Document
  4. Update on Ongoing Analysis of PSAP Budget Survey
  5. Revised RAC Charter
  6. Best Practices
  7. Public Comment   

March 14, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the March 2nd Meeting
  3. Analyzing Baseline Services and Capabilities Budgets Survey
  4. Upcoming ISP Town Hall Meetings
  5. RAC Charter
  6. Public Comment 

March 2, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the February 14th Meeting
  3. Progress Report on Baseline Services and Capabilities Budgets Survey
  4. Upcoming 9-1-1 Services Board Meeting
  5. Next Steps with Best Practices
  6. Public Comment

Feb. 14, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the January 24th Meeting
  3. Progress Report on Baseline Services and Capabilities Budgets Survey
  4. Summary of Feb. 2nd PSAP Grant Committee Meeting
  5. Upcoming Joint meeting of E-911 Services Board's Finance and Policy Committees
  6. Re-chartering of RAC
  7. Public Comment

Jan. 24, 2017

Presentation | Meeting Minutes | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the January 3rd Meeting   
  3. Progress Report on Baseline Services and Capabilities Budgets Survey
  4. Upcoming PSAP Grant Committee Meeting on Feb 2nd
  5. Update on Project Plans (New Items)
  6. Public Comment  

Jan. 3, 2017

Presentation | Meeting Minutes |  Clearing House Survey |  Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the December 14th Meeting
  3. Update on Clearing House Project 
  4. Update on Baseline Services and Capabilities Budgets Survey
  5. Upcoming 9-1-1 Services Board Meeting on January 12th
  6. Public Comment  

Dec. 14, 2016

Presentation | Meeting Minutes | Survey Email | Follow Up Email Template | Survey Questions | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the December 6th Meeting
  3. PSAP Baseline Services and Capabilities Budgets Survey
  4. 9-1-1 Funding Analysis 
  5. Public Comment

Dec. 6, 2016

Presentation | Meeting Minutes | Survey Questions | Survey Timeline | Audio Recording of the Meeting

Agenda:

  1. Welcome
  2. Approval of Minutes from the November 22nd & 29th Meetings
  3. PSAP Baseline Services and Capabilities Budgets Survey
  4. 9-1-1 Funding Analysis
  5. PSAP Funding Formula Recalculation
  6. Public Comment