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Special Terms and Conditions for Information Technology Goods and Services

The Department of General Services, PIM #98-034 has moved Special Terms and Conditions, Information Technology Goods and Services to VITA Supply Chain Management effective July 1, 2017. The Special Terms and Conditions, Information Technology Goods and Services is a list of special terms and conditions for use in solicitations and contracts issued by state agencies for information technology procurements. These may be accessed under the “Tools” section

ATTENTION: All public bodies issuing information technology solicitations or contracts on or after July 1, 2017

§2.2-2009 of the Code of Virginia was modified July 1, 2017 to add the requirement that all contracts for information technology entered into by the Commonwealth’s executive, legislative, and judicial branches and independent agencies are required to comply with all applicable federal laws and regulations pertaining to information security and privacy. For more information, please see our Core Mandatory Terms and Conditions

What Commonwealth Procurement Officers Need to Know About Commonwealth Security and Cloud Requirements for Solicitations and Contracts

What Commonwealth Procurement Officers Need to Know About Commonwealth Security and Cloud Requirements for Solicitations and Contracts is a new tool that is now available for use. §2.2-2009 of the Code of Virginia mandates that the Chief Information Officer (CIO) is responsible for the development of information security policies, standards, and guidelines (PSGs) for Commonwealth public bodies to comply with in all information technology procurements and projects. In December 2016, the VITA Enterprise Cloud Oversight Services (ECOS) Directorate was created and a new cloud policy went into effect. Commonwealth procurement officers have a need to know how to adopt compliance with these PSGs in developing solicitations and contracts. This may be accessed under the “Tools” section.

New Statewide Contract for Cloud Hosted Emergency Planning Management Solution

This is to announce that a VITA statewide contract has been awarded to Previstar Inc. for a cloud hosted Emergency Planning Management Solution. Click here for more details.

Update on Procuring Awareity Security Training

As of June 11, 2017, Awareity’s contract which provides Security Role Base and Security Awareness Training Software though SaaS will expire.

VITA is aware of the importance of this contract and the valuable tools that can be acquired from the supplier. Therefore, VITA has introduced Awareity to SHI and SHI will be able to offer all of Awareity’s training options through SHI’s desktop productivity contract VA-140401-SHI.

For quotes or questions regarding the offerings, please email SHI at Virginia@shi.com

O&M SOWs now available under the ITCL program

As of today, June 1, state agencies and public bodies of the commonwealth will be able to enter into a statement of work for operations and maintenance (O&M) support services for an IT system, associated applications, software or programs through the IT contingent labor (ITCL) contract with Computer Aid, Inc. (CAI).

To utilize the O&M SOW, customers will be required to outline the specific operations support services in a statement of requirements (SOR) to reflect the recurring work activities, expected service levels, deliverables and reporting requirements. Subcontractors in the CAI supplier network prequalified to bid on applications development and IT infrastructure labor can compete for O&M SOW contracts. 

VITA’s contract with Computer Aid has been in place since 2013. It supports state agencies and other public bodies in the commonwealth by providing a simple and consistent process to obtain contract resources for IT staff augmentation and consulting services. The contract, which was developed following state procurement guidelines, can be used by all state agencies and public bodies. Using the contract reduces the amount of staff time and costs required to conduct procurements and takes advantage of market rates.

The SOW user guide and statement of requirements template can be found at the ITCL program home page: VITA > IT Contingent Labor

For additional information on use of the O&M SOW service, email VITA’s ITCL program manager at SCMInfo@vita.virginia.gov

Learn more by visiting the O&M SOW FAQs

New Radio Contracts

VITA has awarded 13 new two-way radio contracts that provide a wide variety of brands and accessories. For further information, please visit VITA's contract page.

E-Rate Customers: Regarding state contract VA-040801-VERV with Verizon for local services which expires on Sept. 30:

VITA is currently working with Verizon to negotiate a replacement state contract that will offer local voice and data services comparable to the current services offered under the expiring state contract with Verizon.

Pricing continuity: Centrex Analog and Centrex ISDN BRI (WMEA, Verizon Virginia), CentraNet Analog/Digital and CentraNet BRI (Vz South), ISDN PRI services shall have the pricing outlined in Attachment 4 of contract VA-040801-VERV until June 30, 2018.

It is also VITA's intent to file the appropriate Form 470 filing for this state contract to assist E-Rate customers with their filing efforts.

Questions can be emailed to the VITA Supply Chain Management team at  SCMInfo@vita.virginia.gov

Year End Purchases for Fiscal 2017

VITA has provided a letter from our CIO outlining dates for procurements, PGR's Enterprise cloud oversight and other items for year-end purchasing. Click here for the full letter.

CIO Approval for Cooperative Procurements 

Reminder: Agencies and institutions can not conduct cooperative procurements for IT goods and services without having such procurements approved by the Commonwealth CIO as required by §2.2-4304 of the Code of Virginia.  Agencies and institutions cannot establish IT contracts for use by other public bodies without prior CIO approval.  In addition, only VITA may establish IT contracts for statewide use.

Price Shopping for Cellular Services

Looking at ways to stretch your wireless budget?  Check out VITA's current comparison of all contracted carriers.  The chart provides details on pay as you go plans, individual plans, pool (shared minutes), voice and data and mobile data.

Click here for the comparison chart

What is Supply Chain Management?

VITA's Supply Chain Management (SCM) is the Commonwealth of Virginia's Information Technology (IT) procurement and sourcing hub. If we were to overly simplify our mission, we would say we strive to consolidate and leverage the Commonwealth's buying power. And, if provided for in the solicitation or contract, all public bodies can utilize statewide contracts developed by VITA.    

SCM's procurement professionals are committed to developing value-driven IT contracts that enable users of these contracts to benefit their organizations and the citizens of the Commonwealth of Virginia. Our services include:

  • Consolidating and leveraging the Commonwealth's buying power;
  • Announcing, awarding, and maintaining statewide contracts for the purchase of information technology and telecommunications goods and services;
  • Providing sourcing expertise and contracting assistance for state agencies and institutions procuring IT and telecommunications goods and services; and
  • Providing market analysis, supplier analysis and sourcing consulting for state agencies and institutions;
  • Inviting, promoting, and sustaining increased access, participation, and partnerships with small, minority- and women-owned businesses.

Who can use our contracts?

All public bodies can utilize statewide contracts developed by VITA, if provided for in the solicitation or contract.

What are the benefits of using VITA IT contracts?

There are some very obvious advantages of using the VITA IT contracts.

  • Your organization is able to get the best value for your purchases. And, as more and more organizations utilize these contracts, we are able to aggregate more and more demand. The result is we will be able to continually develop contracts with vendors that bring more value for you.
  • Not having to bid your items will save valuable time and effort. All you have to do is order from the 300 IT and telecommunication contracts that are available for you.
  • Use our database to research thousands of vendors if you are looking for something that is not on contract.

External Links

  • eVA- Virginia's Total e-Procurement Solution
  • DSBSD- Department of Small Business and Supplier Diversity
  • NIGP- National Institute of Governmental Purchasing
  • VAGP- Virginia Association of Governmental Purchasing

Contact SCM at:

 

VITA Customer Care Center (VCCC): (866) 637-8482
Virginia Information Technologies Agency
11751 Meadowville Lane Chester, VA 23836
Contact Us


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