January 3, 2011
Volume 6, Number 1
From the CIO
Now that the new year has arrived, I want to reflect on our many accomplishments and thank you and your agency for our mutual successes in 2010. As you know, together we've made significant strides toward completing transformation and improving customer service. I am pleased to report that as of today, 78 agencies have completed transformation.
On other issues, we worked with the Department of Planning and Budget to roll out the first phase of a major enterprise application - performance budgeting. VITA's Supply Chain Management rolled out new and creative approaches to IT procurement and the Commonwealth Security team and agency information security officers diligently protected the electronic information with which we all are entrusted.
Below is a recap of our accomplishments. This work was possible because of the strong support of agency business and IT leaders, and our technology and service partners. I extend my sincere appreciation for making this possible. 2011 will be another year of achievement and I look forward to working with you as we continue our efforts to "enable the business of government."
- Implemented a new governance structure, including direct appointment of the CIO by Governor Bob McDonnell
- Completed transformation for 78 of 89 agencies -- 48 of which were completed in 2010 alone
- Protected the security of information by fending off more than 124 million cyber attacks
- Collaborated with Northrop Grumman to revise the Comprehensive Infrastructure Agreement and complete eight operational improvement initiatives
- Received numerous national awards, including an A- rating (one of the top four ratings in the country) in the Center for Digital Government's Digital States Survey
- Launched the Information Technology Advisory Council to advise the Secretary of Technology and the CIO on agency business priorities
- Implemented the first phase of an all-new performance budgeting system -- a major enterprise application that replaced three legacy systems and the 30-year-old Commonwealth budgeting system
- Reduced VITA's operating budget by $3.75 million
- Developed a technology roadmap, an online service catalog and standard work request forms to assist agencies
- Developed a risk/complexity model for the management of IT projects
- Published an enterprise information architecture, the Commonwealth's first-ever data standard (for vendors), and updated enterprise business architecture
- Helped obtain $7.6 million in broadband mapping grants and $1 million for enhanced E-911 services to establish a footprint for next generation 9-1-1 services in Virginia
- Allocated $15.6 million to upgrade/enhance public safety answering points (PSAPs) in localities across the Commonwealth
- Helped the Department of Education obtain a $17.5 million grant to track student information over multiple years in multiple schools
- Transformed, updated and expanded the IT infrastructure for the Virginia Museum of Fine Arts, now one of the top such facilities in the country with technology to match
- Provided hundreds of IT goods and services contracts for use by localities -- saving millions of dollars in staff time required to bid contracts and in savings through group buying power
Project risk and complexity model being implemented this month
The Commonwealth Project Governance Assessment (CPGA) risk and complexity model is being implemented by VITA this month. Training is scheduled for January. Commonwealth IT project managers (PMs) and Agency Information Technology Resources (AITRs) must attend this training. February classes are being scheduled for those who cannot attend a January training session. Previously qualified IT project managers (PMs) must attend training to maintain qualification standing. New PMs must complete this training as part of their training qualification requirement.
Training is scheduled as follows:
- Jan. 18 - VITA Project Management Division, PMs and AITRs only: Hands-on
- Jan. 20 - PMs and AITRs: Hands-on
- Jan. 21 - PMs and AITRs: Hands-on
- Jan. 31 - New AITRs: Hands-on
- Jan. 31 - Existing Commonwealth PMs and AITRs: Not hands-on
- February dates - TBD
For questions or additional information, contact Linda Bell-Sinclair at (804) 416-6045 or email@example.com.
Register for January classes
Budget decisions based on technology portfolio listings
The governor's budget contains all major IT projects that are active and projects that are expected to become active during the fiscal year. These projects can be found within the governor's budget.
Because of the importance and high visibility of major IT projects, it is critical that agencies provide accurate, timely updates when requested by VITA's Project Management Division (PMD). Updates should provide clear, concise descriptions, accurate project dates and cost figures. Budget decisions are made based on this information.
On a monthly basis, please review your project information in the Commonwealth Technology Portfolio (Oracle PPM/ProSight) to make sure it is still current and to make any necessary corrections.
Please share this information with your agency's Oracle PPM/ProSight users. Should you have any questions, please contact Constance Scott at (804) 416-6179 or firstname.lastname@example.org.
View IT projects in the Governor's budget
IT infrastructure transformation
Seventy-eight of 89 agencies have completed information technology (IT) infrastructure transformation. Fire Programs, Historic Resources, Human Resources, Taxation, Treasury and VITA recently completed transformation. Remaining agencies, some of which are nearing completion, include Aviation, Corrections, Forensic Sciences, General Services, Motor Vehicles and Transportation. Also remaining are those agencies deferred in Amendment 60 to complete transformation after 2010, including Emergency Management, Employment Commission, Medical Assistance Services, Rehabilitative Services and State Police.
'Pop-up' asset inventory survey
Information on more than 18,000 IT assets was updated between Dec. 13-17 when VITA and Northrop Grumman deployed an Altiris-based electronic asset validation survey. This "pop-up" survey was distributed to select agency personal computers (PC) with the Altiris software installed and is being used to verify device and end-user information such as tag number, site location, agency and user contact information. Additional surveys were deployed to more PCs later in December. The data collected will be used to help ensure that agency asset inventory and bills are correct. It will be available to agencies. For questions concerning the electronic asset validation survey, please contact the VITA Customer Care Center (VCCC) at (866) 637-8482.
View an example of the "pop-up" survey
Storage management tip sheets
The latest in the series of storage management tip sheets can be found on the AITR Resources page. The topic is replication, backup and disaster recovery. Understanding the types of backup services available can help agencies choose the right tiers of storage to meet their needs. AITRs should contact their customer account manager (CAM) with questions.
Storage Management Tip Sheet: Replication, backup and disaster recovery
Project managers interest group schedules kick-off meeting
A kickoff meeting for the Project Management Institute Central Virginia Chapter Government Local Interest Group will be held from 7:30 - 9 a.m. on Wednesday, Jan. 12, at the Department of Motor Vehicles, 2300 W. Broad St. Check-in with a photo ID is required at the main entrance. Commonwealth CIO Sam Nixon tentatively is scheduled to welcome attendees, who will hear a presentation by VITA Project Management Division staff on the Commonwealth's new risk- and complexity-based Project Management Standard and Commonwealth Project Governance Assessment (CPGA).
Participation is open to anyone interested in advancing the discipline of project management in federal, state and local government. There is no cost to participate at this time. The organization's goals are to promote low-cost project management continuing education among government employees and contractors; educate participants on the unique aspects of managing government projects; and, foster collaboration among government project managers, sharing best practices and lessons learned. Meetings are being planned for the second Wednesday of each month, usually early morning from 7:30 - 9 a.m. Some meetings may occur later in the day depending on the availability of speakers and locations. The location will rotate among state and local government offices. Meetings will not be held in August or December. Depending on the program, participants will have an opportunity to earn professional development units.
Register to attend
2011 CIO Council, AITR meeting dates set
The meeting dates for Agency Information Technology Resources (AITRs) to meet with the CIO in 2011 are Feb. 9, April 13, June 8, Aug. 10, Oct. 12 and Dec. 14. The CIO Council meeting dates for 2011 are March 9, May 11, July 13, Sept. 14 and Nov. 9. Meeting locations are being determined and will be provided. These are not public meetings.
December Service Bulletin
The December edition of the VITA Service Bulletin features a wrap up of information provided throughout 2010.
Read the December VITA Service Bulletin
December Virginia Geographic Information Network News Brief
The Virginia Geographic Information (VGIN) News Brief provides a focus on VGIN services and offerings.
Read the December VGIN News Brief