May 2015
Volume 10, Number 5

From the CIO

Interim CIO

Interim CIO, Eric Link

We continue to move forward on our information technology (IT) infrastructure sourcing strategy. The strategy will define options for how the commonwealth will provide executive branch agencies with computing services after the contract with Northrop Grumman expires in 2019. In the past few weeks, Integris Applied, a leading technology sourcing advisory consultant, has conducted 90-minute interviews with more than 60 agency heads and their IT leaders, and members of the governor's cabinet. Integris followed up with an online survey that was sent to agency information technology resources (AITRs) to gain additional input.

Integris next will perform market research to provide an awareness of current IT capabilities and conditions. The firm will develop options and recommendations on how the commonwealth may choose to proceed. The options could include continuing to outsource, shifting provisioning of services in-house or something in between. The strategy work is methodical and highly inclusive. It will assess our current status, requirements in the years to come, constraints, and how the IT services market has evolved and what it can offer the commonwealth. Integris is scheduled to complete its work and deliver recommendations by the end of the year.

In addition to including customers and stakeholders described above, we have established a sourcing steering committee. Members represent agencies (the Information Technology Advisory Council or ITAC), the General Assembly, budget and VITA. A representative from public safety soon will be appointed. I extend my sincere appreciation to those serving on the IT sourcing steering committee:

  • Dave Burhop, Department of Motor Vehicles, chief information officer
  • Sharon Kitchens, Department of Taxation, chief technology officer
  • Brian Logwood, Department of Planning and Budget, associate director of general government
  • Neil Miller, Finance Secretariat, deputy secretary
  • Jason Powell, Senate Finance Committee, legislative analyst
  • David Reynolds, House Appropriations Committee, legislative fiscal analyst
  • Dana Smith, VITA, executive director of administration and finance
  • Ernie Steidle, Department of Aging and Rehabilitative Services, chief operating officer
  • Chad Wirz (chair), VITA, executive director of service management and delivery

Eric

GIS Strategic Plan adopted, posted online

The Virginia Geographic Information Network (VGIN) Advisory Board has adopted the 2015-2020 Geographic Information Systems (GIS) Strategic Plan. The plan is the result of outreach and engagement efforts with the commonwealth's GIS stakeholders. There are three strategic goals in the plan:

  • Coordination and collaboration: Key state and local government stakeholders
  • Technical services and products: Enhancing development and access to base mapping with particular emphasis on Next Generation (NG) 9-1-1
  • Education and best practices: Best practices and training on VGIN products and services and government-provided geospatial products and services

GIS Strategic Plan

Project management group meets May 14

The Government Practice Group of the Project Management Institute (PMI) Central Virginia Chapter will meet May 14 in training room 133 at the Department of Motor Vehicles, 2300 West Broad Street, Richmond. Registration starts at 5:15 p.m. and requires identification and check-in since the building is a secured facility. The meeting starts at 5:30 p.m. There is no fee to attend.

Kelsey Larus will be the guest speaker. She will provide a first-hand account of how the 2012 Democratic National Convention in Charlotte, NC, was organized and accomplished, some of the challenges in managing a large program with multiple projects, many stakeholders and of national attention, lessons learned, and some of the differences encountered between project efforts and operations efforts. Kelsey worked in Gov. Terry McAuliffe's office where she served as director of scheduling and advance. Prior to that, she worked with President Barack Obama, working first on the 2008 campaign, as a director for the 2009 Presidential Inaugural Committee and finally at the White House as deputy director in the office of scheduling/advance. Prior to serving President Obama, she was in event management for 10 years and orchestrated logistics and personnel for both foreign and domestic projects.

The Government Practice Group is a volunteer team that organizes monthly events to promote project management in government. The team draws from many agencies including Bob Ramos (Conservation and Recreation), Elsie Dawson (Education), Sam Henderson (Transportation), Balaji Kantheti (Forensic Science) and from VITA: Jane Newell, Susan McCleary and Prashant Dixit. Future meetings can be found on the event calendar of the PMI CVC website at www.pmicvc.org.

You're invited to Adobe Day in Richmond on May 21

Adobe and MeetingOne are planning the second annual Adobe Day in Richmond on May 21. The topic is "Adobe Connect for eLearning and Virtual Meetings." This free, interactive seminar will focus on how to communicate instantly. Adobe Connect delivers secure virtual eLearning solutions that reduce the cost of in-person activities, and make collaborative sessions possible and more productive. With Adobe Connect, users can easily reuse content, courses and curriculums, then meet, train or deliver a webinar instantly without advance preparation. Audience members can join from their mobile device, including smartphones and tablets. 
At this seminar, participants will learn how to:

  • Hold a virtual meeting/classroom in real-time, online via computer, tablet or smartphone
  • Train more team members faster
  • Reduce costs of travel and lodging
  • Create and deliver pre-recorded and self-paced eLearning content
  • Manage curriculums, notify learners and track student progress
  • Control and manage audio conference calls

The seminar is scheduled from 8 a.m. – noon at the Richmond Marriott and will include a complimentary breakfast. 
Sign up for Adobe Day

A one-hour Adobe Connect webinar conducted April 22 for Virginia state agencies now is available online. The webinar focused on how government agencies are leveraging Adobe Connect and included discussion of architecture, scalability, security and MeetingOne. The service is available through a contract with VITA. 
Watch the Adobe Connect webinar

Security conference documents posted

Presentations from last month's Second Annual Commonwealth Security Conference now are posted on the VITA website for security and other IT professionals to use as references. The sold-out event was highly successful.
View the presentations

ITAC meeting slated May 4

The Information Technology Advisory Council (ITAC) will meet from 1 – 3 p.m. on Monday, May 4, at the headquarters of VITA, 11751 Meadowville Lane, Chester, VA. ITAC members include IT and business leaders in state government and citizen representatives. The meeting is open to the public, and a time for public comment is planned near the end of the meeting. 
View meeting materials

Action planned to protect against cybersecurity threats

Gov. McAuliffe has announced that the state is establishing the nation's first state-level Information Sharing and Analysis Organization (ISAO). "Virginia's ISAO is our logical next step in building on the outstanding work of the Virginia Cyber Security Commission, Virginia Cyber Security Partnership, Virginia Information Technologies Agency and the cybersecurity efforts of so many other public- and private-sector partners throughout the commonwealth," Gov. McAuliffe said.
Read the Governor's release

NG9-1-1 recommendations being addressed

The NG9-1-1 Feasibility Study contained 57 recommendations that address governance and legislation. Twenty-five of those recommendations will be addressed this year. In the upcoming weeks and months, VITA staff will hold meetings focusing on those recommendations. The Policy Committee will meet April 28, May 14, June 18 and July 9. The Public Safety Answering Point Grant Committee tentatively will meet May 18 and June 16.
View the Feasibility Study
View Meeting Information