Performance Budgeting System

The goal of this initiative is to replace the variety of systems, databases, spreadsheets and documents that currently support budgeting in the Commonwealth of Virginia (COV) with a modern, web-based, integrated, user-friendly system that supports all existing COV strategic planning and budgeting functionality and moves the Commonwealth forward by providing additional integrated performance budgeting functionality. A Request for Proposals (RFP) was issued in December 2009 for proven commercial off-the-shelf (COTS) software and the services required to implement it. The scope of the RFP was intended to encompass all Performance Budgeting software, related tools, and services. The scope of services included project management, system analysis, design, configuration, development, testing, implementation and training, as well as the provision of a sandbox hosting environment for the first six months of the project to facilitate fit-gap, initial configuration and general design.

On July 24, 2009, COV entered into a contract with Project Performance Corporation (PPC) to implement a new Performance Budgeting system for the Commonwealth. The new fully integrated, web-based system will streamline existing COV strategic planning and budgeting functionality and provide modernized features. The project is divided into two phases with the following development timelines.

Phase I

Aug 2009 - Aug 2010

  • Operating budget development - PRO-BUD and WebBEARS will be replaced and the new system integrated with other system components.
  • Budget execution - FATS will be replaced and the new system integrated with the Commonwealth's financial system.
  • Capital budget development - the current six-year capital budgeting system and processes will be replaced by the new system.

Phase II

Aug 2010 - Mar 2011

  • Agency spending plans - the new system will provide the capability for two pilot agencies to develop their budget and spending plans at an agency-specific level of detail that can be rolled up to comply with DPB's submission requirements. Additional agencies can be brought on board over time.
  • Strategic planning - the new system will be used for strategic planning and to track performance and administrative measures. It will also provide the necessary integration between strategic planning and budgeting.
  • Data from current systems will be converted as appropriate. Additionally, PPC will be providing support for the new performance budgeting system until January 2012.

Contacts

For any inquiries about the performance budgeting project, please contact us via e-mail.

Project Manager - Jo Jo Martin, VITA 
Jojo.martin@vita.virginia.gov 

Functional Manager - Mitch Rosenfeld, DPB 
mitch.rosenfeld@dpb.virginia.gov 

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